School Administrative & Operations Coordinator

Palm Glades Academy; Miami, Northern (FL, KY); Hybrid; USD 42,000 - 56,000; Full time

Job summary

Palm Glades Academy seeks a detailed administrative professional for full-time support roles in Miami, FL. You will assist the Principal with secretarial duties, manage mail and meetings, and coordinate events.

The role also covers HR/payroll processing, file maintenance, and basic financial tasks including accounts payable and vendor setup. Candidates should be organized and detail-oriented.

Responsibilities

• Provide secretarial support to the Principal and Assistant Principal.
• Manage mail, stamps, and supply requests; maintain filing and minutes distribution.
• Coordinate attendance at events such as Open Houses and Board meetings; take and post minutes.
• Oversee HR/payroll duties, including faculty lists, fingerprinting, and personnel records.
• Handle Accounts Payable, invoices, and vendor registrations; manage purchase orders.
• Assist in grant-related quotes and reimbursements; manage time and attendance.

Skills

Secretarial support

Minutes taking

Office administration

Accounts payable

Payroll support

Record keeping

Vendor management

Tools

MS Excel

SAGE Intacct

Microsoft Word

Job description

Palm Glades Academy seeks a detailed administrative professional for full-time support roles in Miami, FL. You will assist the Principal with secretarial duties, manage mail and meetings, and coordinate events.

The role also covers HR/payroll processing, file maintenance, and basic financial tasks including accounts payable and vendor setup. Candidates should be organized and detail-oriented.