School Front Office & Operations Coordinator

Pine Crest Preparatory School; Fort Lauderdale (FL); On-site; USD 40,000 - 60,000; Full time

Job summary

Pine Crest Preparatory School in Fort Lauderdale invites applications for an Administrative and Operations Coordinator. The role greets visitors, handles front-office operations, and supports events and professional development programs.

You will manage communications, invoices, budgets, and calendars, ensuring brand standards and hospitality excellence across campus. Qualifications include a Bachelor's degree and at least 3 years in an office setting as an administrative or executive assistant,

Qualifications

• Bachelor’s degree required.
• Minimum 3 years’ experience in an office environment as an administrative or executive assistant.

Responsibilities

• Provide front-office support and welcoming presence for visitors and families.
• Screen and route inquiries; maintain accurate messaging during school holidays.
• Process invoices and expense reports; monitor budget tracking for specialized accounts.
• Coordinate security clearance for visitors and support campus events and board activities.
• Maintain calendars, calendars for Master and Professional Development activities.
• Support on-site events including setup, nametags, and catering coordination.
• Utilize Brightly, RSVPify and Catertrax to manage reservations and communications.

Skills

Office administration

Budget tracking

Event support

Education

Bachelor’s degree

Tools

Brightly

RSVPify

Catertrax

Job description

Pine Crest Preparatory School in Fort Lauderdale invites applications for an Administrative and Operations Coordinator. The role greets visitors, handles front-office operations, and supports events and professional development programs.

You will manage communications, invoices, budgets, and calendars, ensuring brand standards and hospitality excellence across campus. Qualifications include a Bachelor's degree and at least 3 years in an office setting as an administrative or executive assistant,