Office Manager Temporary

Charter School Associates; Miami (FL); On-site; USD 36,000 - 48,000; Full time

Job summary

Charter School Associates in Miami, FL seeks a dedicated Administrative Assistant to support the Principal, manage mail, take minutes, coordinate events and supervise clerical staff.

You will handle HR/payroll duties, maintain personnel files, assist with new hire paperwork, process invoices, and support finance tasks using MSB/SAGE Intacct. This role requires reliability and strong organizational skills.

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Miami, FL, US

5 days ago Requisition ID: 1712

• Provides secretarial support to Principal
• Sorts and date stamps all incoming mail to Principal and Assistant Principal
• Maintains adequate supply inventory and processes supply request forms
• Mandatory attendance at all staff meetings
• Responsible for taking minutes and distributing same for all required meetings in a timely manner
• Posts mandatory notice for Board meetings
• Mandatory attendance at all Open Houses, Lottery, and other similar events
• Assign duties and supervise the work of clerical office personnel
• Coordination of personnel travel for professional development

HR/Payroll Duties:

• Maintains updated faculty list
• Maintains up-to-date substitute list and provides same to faculty.
• Maintains updated list of terminated employees during school year
• Assist with new hire paperwork
• Follows up with fingerprinting for new hires
• Maintains teacher certification information
• Maintains updated personnel files in compliance
• Maintains filing system as well as set of locked confidential files.
• Process Out-of-Field Waivers and documents same on Excel spreadsheet
• Maintain Time and Attendance for non-exempt employees and approve final payroll report.
• Leave of Absence/FMLA - Act as liaison between employee and HR
• Workers Compensation Accidents/Incidents - Act as ongoing liaison between employee and HR until the incident is resolved/closed.

Finance Duties:

• Handling of MSB software. Posting field trips and events for payment, invoicing students, providing payment reports and follow up for sports, clubs, events, Jeans Day and other student fees/activities with Sponsor individual. This includes inputting proper accounting codes for each fee.
• Maintains accurate information for Accounts Payable sending invoices to CSA for Handling of Principal Internal checking account, including submission of manual checks to CSA office for posting.
• Assisting in obtaining W-9 and vendor registration forms for new vendors, if
• Submission of employee expense reports to CSA for payment processing.
• Processing parent reimbursement/refunds, if applicable.
• Handling deposits for internal, operational, aftercare and food service account, if
• Handle PEX card compliance and receipt submission
• Create school purchase orders via SAGE Intacct and provide necessary information to support purchase orders.
• Support Principal to obtain quotes for grant requests, if necessary.
• Provide qualified teacher list for the Classroom Teacher Supply Program.

Overall:

• Performs such other tasks and assumes such other responsibilities as the Director/Principal may from time-to-time assign.