School Front Desk & Operations Coordinator

Pine Crest Preparatory School Inc; Fort Lauderdale (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

Pine Crest Preparatory School Inc in Fort Lauderdale, FL is seeking an Administrative and Operations Coordinator to be the welcoming face and professional voice of the school community. The role focuses on front-office operations, hospitality, and administrative excellence to support prospective families, staff, and visitors.

Requirements include a bachelor’s degree and at least 3 years in an office setting as an administrative or executive assistant.

Qualifications

• Bachelor’s degree required.
• Minimum 3 years’ experience working in an office environment as an administrative or executive assistant.

Responsibilities

• Manage front-office operations with professional courtesy; greet visitors and respond to inquiries.
• Screen and route inquiries; maintain accurate messaging during school holidays.
• Process department invoices and credit card expense reports; track budgets for specialized accounts (e.g., iLab).
• Coordinate with department leads to manage security clearance for visitors and schedule conflicts.
• Support events: furniture setup, name badges, swag, catering coordination.
• Utilize Brightly, RSVPify, Catertrax to manage reservations, communications, and data; maintain department spreadsheets.

Education

Bachelor’s degree

Tools

Brightly

RSVPify

Catertrax

Job description

Pine Crest Preparatory School Inc in Fort Lauderdale, FL is seeking an Administrative and Operations Coordinator to be the welcoming face and professional voice of the school community. The role focuses on front-office operations, hospitality, and administrative excellence to support prospective families, staff, and visitors.

Requirements include a bachelor’s degree and at least 3 years in an office setting as an administrative or executive assistant.