Office Manager Temporary

Doral International; Miami, Northern (FL, KY); Hybrid; USD 42,000 - 62,000; Full time

Job summary

Doral International in Miami, FL is seeking an organized administrative professional to support the Principal and school operations.

You will handle HR/payroll duties, maintain faculty and employee files, process invoices, manage time and attendance, and assist with new hire paperwork and travel arrangements.

The role requires meticulous record-keeping, ability to coordinate with multiple departments, and a proactive approach to compliance and school administration.

Qualifications

• Experience in office/secretarial duties within an educational setting.
• Familiarity with payroll processing and attendance tracking.
• Strong organizational and record-keeping abilities.

Responsibilities

• Provide secretarial support to Principal.
• Sort and date stamp incoming mail to Principal and Assistant Principal.
• Maintain supply inventory and process supply requests.
• Attend all staff meetings and take minutes.
• Distribute minutes in a timely manner.
• Post mandatory notices for Board meetings.
• Attend Open Houses, Lottery, and similar events.
• Coordinate personnel travel for professional development.
• Maintain updated faculty and employee lists.
• Assist with new hire paperwork and fingerprinting follow-up.
• Maintain employee files and compliance records.
• Process Accounts Payable and vendor payments.
• Handle time and attendance for non-exempt staff.
• Process expense reports and reimbursements.
• Create school purchase orders via SAGE Intacct.

Skills

Secretarial support

Meeting minutes

Office supervision

Record-keeping

Education

General office experience

Tools

MSB software

SAGE Intacct

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Miami, FL, US

8 days ago Requisition ID: 1712

• Provides secretarial support to Principal
• Sorts and date stamps all incoming mail to Principal and Assistant Principal
• Maintains adequate supply inventory and processes supply request forms
• Mandatory attendance at all staff meetings
• Responsible for taking minutes and distributing same for all required meetings in a timely manner
• Posts mandatory notice for Board meetings
• Mandatory attendance at all Open Houses, Lottery, and other similar events
• Assign duties and supervise the work of clerical office personnel
• Coordination of personnel travel for professional development

HR/Payroll Duties:

• Maintains updated faculty list
• Maintains up-to-date substitute list and provides same to faculty.
• Maintains updated list of terminated employees during school year
• Assist with new hire paperwork
• Follows up with fingerprinting for new hires
• Maintains teacher certification information
• Maintains updated personnel files in compliance
• Maintains filing system as well as set of locked confidential files.
• Process Out-of-Field Waivers and documents same on Excel spreadsheet
• Maintain Time and Attendance for non-exempt employees and approve final payroll report.
• Leave of Absence/FMLA - Act as liaison between employee and HR
• Workers Compensation Accidents/Incidents - Act as ongoing liaison between employee and HR until the incident is resolved/closed.

Finance Duties:

• Handling of MSB software. Posting field trips and events for payment, invoicing students, providing payment reports and follow up for sports, clubs, events, Jeans Day and other student fees/activities with Sponsor individual. This includes inputting proper accounting codes for each fee.
• Maintains accurate information for Accounts Payable sending invoices to CSA for
• Handling of Principal Internal checking account, including submission of manual checks to CSA office for posting.
• Assisting in obtaining W-9 and vendor registration forms for new vendors, if
• Submission of employee expense reports to CSA for payment processing.
• Processing parent reimbursement/refunds, if applicable.
• Handling deposits for internal, operational, aftercare and food service account, if
• Handle PEX card compliance and receipt submission
• Create school purchase orders via SAGE Intacct and provide necessary information to support purchase orders.
• Support Principal to obtain quotes for grant requests, if necessary.
• Provide qualified teacher list for the Classroom Teacher Supply Program.

Overall:

• Performs such other tasks and assumes such other responsibilities as the Director/Principal may from time-to-time assign.