School Office Administrator

Sanford School Department; United States; On-site; USD 28,000 - 38,000; Full time

Job summary

Sanford School Department at Sanford Middle School seeks an Administrative Assistant to provide clerical and secretarial support, handle scheduling and budgeting, and manage communications with students, parents and staff.

The role requires strong computer skills (Word, Excel, PowerPoint, Outlook, Google Suite), discretion with confidential information, and solid organizational abilities. A high school diploma is required; shorthand skills are a plus.

Qualifications

• Graduation from high school.
• Shorthand or speed writing skills are desirable.
• Successful experience with office management is preferred.

Responsibilities

• Prepares, copies and distributes notices and memoranda for staff awareness.
• Assists in planning events and maintains calendars for school events and activities.
• Maintains documents, files and records for up-to-date reference and audit trails.
• Prepares purchase orders for the district's accounting/finance office.
• Maintains inventories of supplies and materials to ensure availability.
• Assists office visitors including students, parents and substitutes.
• Answers calls with proper etiquette and provides information to callers.
• Distributes incoming mail and sends outgoing mail.
• Responds to inquiries and facilitates communication between parties.
• Prepares quarterly honor roll reports and student certificates for counselors.
• Prepares annual report card/progress calendars with due dates for grading.
• Sends truancy and attendance letters monthly.
• Assists in budgeting with department heads and reports to principal/central office.

Skills

Communication skills

Time management

Office software

Confidentiality

Multitasking

Problem solving

Teamwork

Diversity awareness

Data entry

Telephone etiquette

Education

High school diploma

Shorthand skills desirable

Office management experience

Tools

Word

Excel

PowerPoint

Outlook

Google Suite

Job description

Sanford School Department at Sanford Middle School seeks an Administrative Assistant to provide clerical and secretarial support, handle scheduling and budgeting, and manage communications with students, parents and staff.

The role requires strong computer skills (Word, Excel, PowerPoint, Outlook, Google Suite), discretion with confidential information, and solid organizational abilities. A high school diploma is required; shorthand skills are a plus.