School Administrative Coordinator

PREP ASU Preparatory Academy; United States; On-site; USD 40,000 - 51,000; Full time

Job summary

PREP ASU Preparatory Academy is seeking an Administrative Assistant to support the Site Principal with advanced secretarial and administrative tasks, maintain records, handle monetary functions, and prepare financial reports. The role requires initiative and independent judgment within school policies.

The position collaborates with community partners, coordinates events and scheduling, and ensures confidentiality across records and communications.

Qualifications

• Associate degree required; bachelor’s preferred.
• 3 years’ experience supporting educational leadership or school administration.
• Ability to maintain confidentiality.
• Reading/speaking/writing in Spanish preferred but not required.

Responsibilities

• Directly support Site Principal with admin tasks, recordkeeping and monetary functions.
• Collect and reconcile monies (field trips, tax credits, student activities, etc.).
• Create multiple financial reports.
• Coordinate office operations: calls, visitors, scheduling, events.
• Collaborate with community partners to coordinate programming, events and schedules; manage facility use.
• Process purchase orders and reimbursements; prepare deposits and maintain budget records.

Skills

Confidentiality

Spanish (preferred)

MS Office

Education

Associate’s degree required

Bachelor’s degree or higher preferred

Tools

MS Office

Budgeting software

Job description

PREP ASU Preparatory Academy is seeking an Administrative Assistant to support the Site Principal with advanced secretarial and administrative tasks, maintain records, handle monetary functions, and prepare financial reports. The role requires initiative and independent judgment within school policies.

The position collaborates with community partners, coordinates events and scheduling, and ensures confidentiality across records and communications.