School Administrative Assistant to AP & Fine Arts

Township-High-School-District-113; Deerfield (IL); On-site; USD 32,000 - 37,000; Full time

Job summary

Sylvania seeks an Administrative Assistant to support the Assistant Principal and Fine Arts & CTE Departments at Deerfield High School. You will help with clerical tasks, scheduling, communications, and budget tracking, ensuring smooth daily operations for students, staff, and families.

The role emphasizes confidential handling of information, collaboration across departments, and effective use of district software and office technologies.

Qualifications

• High School Diploma or GED required.
• Bachelor’s or Associate degree preferred.
• 2 years experience in an educational setting preferred.
• 2 years experience as an administrative assistant preferred.
• Strong organizational and time-management skills.
• Ability to work independently and access supports as needed.
• Ability to work well with others in a positive manner.
• Ability to handle confidential information appropriately.

Responsibilities

• Answer and direct phone calls, take messages, respond to routine inquiries, and connect callers with the appropriate staff or resources.
• Welcome and assist students, families, staff, visitors, and community members and direct them to the appropriate personnel.
• Provide administrative and clerical support to one or more Assistant Principals, Department Chairs, and departments.
• Utilize district software, information systems and technology platforms for data management and communications.
• Collect, compile, maintain and prepare data, records, and reports to support operations and initiatives.
• Prepare materials and provide logistical support for meetings, events, and activities.
• Coordinate logistics for meetings, events, and catering; order and distribute office supplies.
• Track and manage budget accounts and maintain expenditure records.

Skills

Organizational skills

Time management

Independent work

Relationship building

Discretion/confidentiality

Education

High School Diploma or GED

Bachelor’s or Associate degree preferred

Tools

Microsoft Office Suite

Google Workspace

Skyward

Infinite Campus

Pivot tables

Job description

Sylvania seeks an Administrative Assistant to support the Assistant Principal and Fine Arts & CTE Departments at Deerfield High School. You will help with clerical tasks, scheduling, communications, and budget tracking, ensuring smooth daily operations for students, staff, and families.

The role emphasizes confidential handling of information, collaboration across departments, and effective use of district software and office technologies.