School Operations & Records Secretary

Sylvania; Flint (MI); On-site; USD 30,000 - 32,000; Full time

Job summary

Sylvania is seeking a School Secretary to provide administrative and clerical support to the principal, staff, students and parents, ensuring efficient daily operations. Responsibilities include maintaining student records, processing enrollment and attendance data, coordinating communication between departments, and assisting with budgeting and payroll tasks.

The role serves as a liaison for transportation and nutrition services, monitors visitors, supports emergency procedures, and helps with

Qualifications

• High school diploma or GED required; associate degree preferred.
• Minimum 3 years of related clerical experience; school experience preferred.
• Demonstrated ability to communicate clearly and concisely in speech and writing.

Responsibilities

• Assist the principal by managing clerical tasks, maintaining appointment calendars, preparing reports, and handling correspondence.
• Serve as a registrar by processing enrollment documents, verifying records, tracking immunization and academic requirements, and handling student transfers.
• Maintain and verify student attendance records, process absences, admit tardy students, oversee sign-out procedures, and generate required attendance reports.
• Update student records with grades, test scores, emergency contacts, and other necessary information.
• Assist building teachers with conference scheduling.
• Schedule student transportation, address parent concerns, process special transportation requests, and collaborate with the Transportation Department.
• Review and process free lunch applications, track lunch counts, maintain payment records, and prepare deposits for school meal programs.
• Track staff leave requests, ensure compliance with district positive, and complete payroll reports for school personnel and substitutes.
• Act as the first point of contact for students, parents, and visitors, answer inquiries, provide school-related information, and assist new staff and volunteers.
• Ensure campus security by monitoring visitors, implementing emergency response radio procedures, and handling crime reporting requirements.
• Support the principal and counselors by managing necessary documentation for student discipline, including 504 and expulsion paperwork.
• Generate and update digital files, attendance systems, and school records using email, scanners, and other technology.
• Handle supply requisitions, maintain inventory, oversee student workers, administer first aid, and assist with emergency services coordination.
• Communicate effectively with students, parents, staff, and the broader community in a professional and supportive manner.
• Perform additional duties as assigned.

Skills

Computer skills

Microsoft Office

Clear communication

Education

High school diploma or GED

Associate's degree in business related field

Tools

Microsoft Office

Scanners

Job description

Sylvania is seeking a School Secretary to provide administrative and clerical support to the principal, staff, students and parents, ensuring efficient daily operations. Responsibilities include maintaining student records, processing enrollment and attendance data, coordinating communication between departments, and assisting with budgeting and payroll tasks.

The role serves as a liaison for transportation and nutrition services, monitors visitors, supports emergency procedures, and helps with