Athletics Administrative Coordinator (260‑Day)

Sylvania; Manteno (IL); On-site; USD 23,000 - 28,000; Full time

Benefits offered by this job

Individual Health Insurance

Individual Life Insurance

Illinois Municipal Retirement Fund

Sick and Personal Days

Vacation Days

Job summary

Sylvania seeks a High School Administrative Assistant to support the Athletic Director/Assistant Principal, District Office, and departments. The role handles clerical tasks, event coordination, discipline tracking, and daily office operations for a 260-day school year.

Responsibilities include data entry, scheduling, payroll submission, athlete registration, and assisting with school events while maintaining professionalism and confidentiality.

Qualifications

• High School diploma or equivalent required
• Proficiency in Microsoft Office and Google Workspace
• Experience with office procedures and record-keeping preferred
• Skyward Student Management experience is a plus
• Strong interpersonal, written, and organizational skills
• Effective oral and written communication
• Ability to multitask in a fast-paced environment

Responsibilities

• Enter discipline referrals and generate reports using student data systems
• Coordinate athletic events and manage related payroll, rosters, and programs
• Organize home athletic events, including scheduling workers and handling cash
• Manage athlete registration using athletics platforms (e.g., 8to18)
• Maintain the principal’s calendar and assist in planning school events
• Greet visitors and answer inquiries; maintain confidentiality of records

Skills

Interpersonal skills

Written communication

Organizational skills

Time management

Multitasking

Problem-solving

Communication skills

Education

High School diploma or equivalent

Tools

Microsoft Office

Google Workspace

Skyward Student Management

Job description

Sylvania seeks a High School Administrative Assistant to support the Athletic Director/Assistant Principal, District Office, and departments. The role handles clerical tasks, event coordination, discipline tracking, and daily office operations for a 260-day school year.

Responsibilities include data entry, scheduling, payroll submission, athlete registration, and assisting with school events while maintaining professionalism and confidentiality.