Senior Office Clerk & Data Specialist

Wifca; Madison (WI); On-site; USD 32,000 - 46,000; Full time

Job summary

The Madison Metropolitan School District in Madison, Wisconsin is seeking an organized middle school office secretary to provide full front office support for Hamilton Middle. This non-exempt position handles attendance, budgeting support, data entry in Infinite Campus, and communications with families and staff.

Under supervision, duties include managing main office operations, processing mail, preparing memos and reports, coordinating registrations, and supporting summer programs as needed.

Qualifications

• 3 years successful secretarial experience or equivalent training.
• One year bookkeeping/accounting experience.
• Proficiency with district systems such as Infinite Campus and Munis.
• Advanced knowledge of Microsoft Office and Google Workspace.

Responsibilities

• Manage a welcoming, professional main office and address inquiries promptly.
• Record and monitor student attendance and follow up on absences.
• Prepare memos and letters; assist with newsletters and weekly bulletins.
• Organize registration days and maintain student records.

Skills

Secretarial experience

Data entry

Customer service

Tools

Oasys

Infinite Campus

Microsoft Office

Gmail & Google Docs

Job description

The Madison Metropolitan School District in Madison, Wisconsin is seeking an organized middle school office secretary to provide full front office support for Hamilton Middle. This non-exempt position handles attendance, budgeting support, data entry in Infinite Campus, and communications with families and staff.

Under supervision, duties include managing main office operations, processing mail, preparing memos and reports, coordinating registrations, and supporting summer programs as needed.