Administrative Assistant III - Madison Meadows

Madison Meadows Middle School; Phoenix (AZ); On-site; USD 23,000 - 29,000; Full time

Job summary

Madison Meadows Middle School in Phoenix, AZ is seeking an Administrative Assistant III / Registrar. The role involves reception, data tracking, and supporting the Assistant Principal and Registrar to manage student funds and records.

Requirements include a high school diploma, proficiency with Google Suite/Microsoft Office, confidentiality, and strong English communication. Bilingual Spanish is a plus. This is a full-time, 10-month position with DOE salary steps.

Qualifications

• High school diploma or equivalent required.
• Knowledge of Google Suite and Microsoft Office.
• Ability to relate to staff, public and students in a positive manner.
• Ability to handle confidential material with discretion.
• Ability to perform general clerical/administrative duties.
• Ability to multi-task in a fast-paced environment.
• Spanish bilingual a plus.

Responsibilities

• Act as receptionist for the school.
• Answer phone and email for the school, take and deliver messages.
• Work with spreadsheets to track data/information.
• Act as secretary to Assistant Principal and School Registrar.
• Manage the use of school facilities.
• Assist in handling student funds and cash box.
• Responsible for school state reporting - recording, reports.
• Distribute daily mail.
• Maintain a high level of ethical behavior and confidentiality.
• Supervise and release students to parents/guardians as necessary.
• Perform maintenance on copy machines as needed.
• Process student behavior reports, new student enrollment and student transfers/withdrawals.
• Provide back up to attendance clerk and school nurse as needed.
• Contribute to the team by accomplishing additional duties as assigned.

Skills

Clerical duties

Confidential handling

Multitasking

English proficiency

Bookkeeping

Relationship with staff/public

Education

High school diploma or equivalent

Tools

Google Suite

Microsoft Office

Job description

Administrative Assistant III - Madison Meadows

Madison Elementary School District Madison Meadows Middle School - Phoenix, Arizona Open in Google Maps

Job Details

Application Deadline: Posted until filled

Starting Date: Immediately

Job Description

MADISON ELEMENTARY SCHOOL DISTRICT #38

ADMINISTRATIVE ASSISTANT III / REGISTRAR - MADISON MEADOWS

QUALIFICATIONS

• Possess high school diploma or equivalent.
• Require knowledge to operate standard office equipment and machines.
• Knowledge of Google Suite/Microsoft Office.
• Ability to relate to staff, public and students in a positive manner.
• Ability to handle confidential material.
• Ability to perform general clerical/administrative duties.
• Ability to multi-task in a highly fluid environment.
• Ability toanticipate needs and work proactively
• Require an excellent command of the English language, spelling and punctuation.
• Ability to perform general bookkeeping tasks.
• Spanish Bilingual a plus.

RESPONSIBILITIES

• Act as receptionist for the school.
• Answer phone and email for school, take and deliver messages.
• Work with spreadsheets to track data/information
• Act as a secretary to Assistant Principal and School Registrar
• Manage the useofschool facilities.
• Assist in handling student funds and cash box.
• Responsible forschool state reporting - recording, reports.
• Distribute daily mail.
• Maintain a high level of ethical behavior and confidentiality
• Supervise and release students to parents/guardians as necessary.
• Perform maintenance on copy machines as needed.
• Process student behavior reports, new student enrollment and student transfers/withdrawals.
• Provide back up to attendance clerk and school nurse as needed.
• Contribute to the team by accomplishing additional duties as assigned.

LANGUAGE SKILLS

Ability to read and interpret documents in English as well as the ability to write routine correspondence in English. Ability to speak effectively in English before groups of customer or employees.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of situations / issues. Ability to interpret a variety of instructions furnished in written and verbal form.

Grade/Salary Schedule/Length of Work

Grade D $17.36-$21.27 (DOE)

10 months - 20 additional days to be scheduled at the discretion of the site prior to the start of the school year.

Position Type: Full-Time

Job Categories

• Support Staff > Administrative Assistant
• Support Staff > Receptionist
• Support Staff > Secretary

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Katy Clark , Principal
• Madison Meadows Middle School
• Phone: [phone]
• Email: [e-mail]