School Administrative Assistant & Records Specialist

Ann Arbor Public Schools; Ann Arbor (MI); On-site; USD 32,000 - 52,000; Full time

Job summary

Ann Arbor Public Schools is seeking an Office Professional at Scarlett Middle School to provide essential clerical support, greet visitors, and manage phone lines while helping with enrollments and maintaining confidential student records in line with district policies.

The role is a 1.0 FTE, on-site position requiring familiarity with Mac/PC, PowerSchool and Microsoft Office, with bilingual Spanish a plus. Strong teamwork and accuracy are valued in a busy school office environment.

Qualifications

• High school diploma or equivalent with additional training.
• Experience with Mac (Apple) and/or PC (Windows) computers.
• Experience with Powerschool web-based program.
• Experience with word processing, spreadsheets, and database software including Word, Excel, PowerPoint, Google Docs, Google Sheets, Google Slides.

Responsibilities

• Meet and greet students daily.
• Answer telephones, respond to routine questions, set appointments, route calls as needed.
• Assist with mailings and enrollment processes.
• Process enrollments and changes to student database.
• Maintain records and regular reports.
• Assist with meeting coordination.
• Prepare newsletters and parent communications.
• Assist with grant compliance tasks.
• Receive visitors and new students; address questions and concerns.

Skills

Mac/PC proficiency

PowerSchool experience

MS Word

MS Excel

MS PowerPoint

Google Docs/Sheets/Slides

Education

High school diploma or equivalent

Additional training

Tools

PowerSchool

Job description

Ann Arbor Public Schools is seeking an Office Professional at Scarlett Middle School to provide essential clerical support, greet visitors, and manage phone lines while helping with enrollments and maintaining confidential student records in line with district policies.

The role is a 1.0 FTE, on-site position requiring familiarity with Mac/PC, PowerSchool and Microsoft Office, with bilingual Spanish a plus. Strong teamwork and accuracy are valued in a busy school office environment.