School Administrative Assistant - Part-Time Front Desk

Archdiocese of San Antonio; San Antonio (TX); On-site; USD 2,066,000 - 3,031,000; Part time

Job summary

The Archdiocese of San Antonio seeks a part-time Administrative Assistant to support the assigned department. The role is non-exempt and hourly, with approximately 28 hours per week, reporting to the Principal.

Responsibilities include answering and transferring calls, welcoming visitors, managing front-office traffic, handling mail and files, and supporting the school leadership team. The position requires strong organization, discretion, and teamwork in a faith-based environment.

Qualifications

• Minimum of four (4) years in an administrative role providing direct support.
• Proficient in English; Spanish preferred.
• Excellent written and verbal communication skills.

Responsibilities

• Answers and transfers phone calls in a timely and courteous manner.
• Greet visitors and manage front-office traffic per campus procedures.
• Retrieves information from records, email, minutes, and other documents; prepares written data summaries.
• Provide daily administrative support to the principal and school leadership team.
• Receive and distribute mail, deliveries, packages, and school materials.
• Maintain organized office files, supplies, and inventory.
• Maintain filing systems and coordinate maintenance of office equipment.
• Adhere to safety training and protocols; protect confidentiality of information.
• Comply with Archdiocesan Code of Conduct and Faith and Morals policy.
• Collaborate as a team member to support the Mission and Vision; perform other duties as assigned.

Skills

Bilingual English/Spanish

Administrative support

Detail oriented

Organized

Education

High school diploma or equivalent

Associate’s degree preferred

Tools

Microsoft Office

Job description

The Archdiocese of San Antonio seeks a part-time Administrative Assistant to support the assigned department. The role is non-exempt and hourly, with approximately 28 hours per week, reporting to the Principal.

Responsibilities include answering and transferring calls, welcoming visitors, managing front-office traffic, handling mail and files, and supporting the school leadership team. The position requires strong organization, discretion, and teamwork in a faith-based environment.