Part-Time School Front Desk & Admin Coordinator

Archdiocese of San Antonio Careers; San Antonio (TX); On-site; USD 21,000 - 30,000; Part time

Job summary

Archdiocese of San Antonio Careers is seeking an Administrative Assistant to support the assigned department and school leadership. The role involves handling calls, greeting visitors, and managing front-office operations.

You will retrieve information from records and assist with daily administrative tasks. The position requires at least four years in an administrative role; bilingual English/Spanish is preferred.

Qualifications

• High school Diploma or equivalent; Associate’s degree preferred.
• At least four (4) years’ experience in an administrative role providing direct support.
• Proficient in English and Spanish preferred.

Responsibilities

• Answers and transfers phone calls in a timely and courteous manner.
• Serve as a welcoming and professional first point of contact for students, families, staff, and visitors. Greet visitors, manage front-office traffic, and follow campus visitor and safety procedures.
• Retrieves information from records, email, minutes, and other documents; prepares written summaries as needed.
• Provide daily administrative support to the principal and school leadership team.
• Receive and distribute mail, deliveries, packages, and school materials.
• Maintain organized office files, supplies, and inventory; maintain filing systems as assigned.
• Maintain office supplies and coordinate maintenance of office equipment.
• Adhere to safety training and protocols daily; ensure safety and well-being of all.

Skills

Microsoft Office Applications

Bilingual English/Spanish

Customer service

Office coordination

Education

High school Diploma or equivalent

Associate’s degree preferred

Job description

Archdiocese of San Antonio Careers is seeking an Administrative Assistant to support the assigned department and school leadership. The role involves handling calls, greeting visitors, and managing front-office operations.

You will retrieve information from records and assist with daily administrative tasks. The position requires at least four years in an administrative role; bilingual English/Spanish is preferred.