Administrative Assistant- Holy Name Catholic School

Archdiocese of San Antonio; San Antonio (TX); In loco; USD 2.066.000 - 3.031.000; Part-time

Descrizione del lavoro

The Archdiocese of San Antonio seeks a part-time Administrative Assistant to support the assigned department. The role is non-exempt and hourly, with approximately 28 hours per week, reporting to the Principal.

Responsibilities include answering and transferring calls, welcoming visitors, managing front-office traffic, handling mail and files, and supporting the school leadership team. The position requires strong organization, discretion, and teamwork in a faith-based environment.

Competenze

• Minimum of four (4) years in an administrative role providing direct support.
• Proficient in English; Spanish preferred.
• Excellent written and verbal communication skills.

Mansioni

• Answers and transfers phone calls in a timely and courteous manner.
• Greet visitors and manage front-office traffic per campus procedures.
• Retrieves information from records, email, minutes, and other documents; prepares written data summaries.
• Provide daily administrative support to the principal and school leadership team.
• Receive and distribute mail, deliveries, packages, and school materials.
• Maintain organized office files, supplies, and inventory.
• Maintain filing systems and coordinate maintenance of office equipment.
• Adhere to safety training and protocols; protect confidentiality of information.
• Comply with Archdiocesan Code of Conduct and Faith and Morals policy.
• Collaborate as a team member to support the Mission and Vision; perform other duties as assigned.

Conoscenze

Bilingual English/Spanish

Administrative support

Detail oriented

Organized

Formazione

High school diploma or equivalent

Associate’s degree preferred

Strumenti

Microsoft Office

Descrizione del lavoro

Non-Exempt (Hourly)

Employment Status: Part-Time

FLSA Status: Non-Exempt (Hourly)

Schedule: Monday – Friday, approximately 28 hours per week

Reports to: Principal

Summary

The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

Position Responsibilities

• Answers and transfers phone calls in a timely and courteous manner
• Serve as a welcoming and professional first point of contact for students, families, staff, and visitors. Greet visitors, manage front-office traffic, and follow campus visitor and safety procedures.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed
• Provide daily administrative and clerical support to the principal and school leadership team.
• Receive and distribute mail, deliveries, packages, and school materials.
• Maintain organized office files, supplies, and inventory.
• Maintains filing systems as assigned
• Maintains office supplies and coordinates maintenance of office equipment
• Adhering to safety training and protocols on a daily basis, and taking precautionary measure to ensure the safety and well-being of self, others.
• Responsible for protecting the confidentiality of any information or material obtained in the service of the organization to include but not limited to client names and information, services rendered to clients, donors names and gifts, internal and external investigations or results of any investigations, and financial information.
• Adherence to the Archdiocesan Code of Conduct and the Faith and Morals policy of the Catholic faith is mandatory.
• Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization.
• Performs other duties as assigned.

Requirements

Minimum Qualifications

Education

• High school Diploma or equivalent
• Associate’s degree preferred

Experience

• At least four (4) years’ experience of working in an administrative role providing direct support
• Proficient in English and Spanish preferred

License And Credentials

• Reliable transportation
• Valid driver license
• Valid vehicle insurance
• Must pass archdiocesan Safe Environment Requirements and background screening
• Must pass Texas DPS Fingerprint-based Applicant Clearinghouse screening
• Must pass the Do Not Hire Registry background screening

Minimum Knowledge And Skills

• Experience with computer software and Microsoft Office Applications;
• Must be detail oriented, organized, self-motivated, work well independently and on a team;
• Must have good written and verbal skills;
• Must have good critical thinking and problem solving skills.

This is not necessarily an exhaustive list of all responsibilities, skills, duties or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise as needed.

The Archdiocese of San Antonio is an Equal Opportunity Employer.