Administrative Assistant- Holy Name Catholic School

Archdiocese of San Antonio Careers; San Antonio (TX); Sur place; USD 21 000 - 30 000; Temps partiel

Résumé du poste

Archdiocese of San Antonio Careers is seeking an Administrative Assistant to support the assigned department and school leadership. The role involves handling calls, greeting visitors, and managing front-office operations.

You will retrieve information from records and assist with daily administrative tasks. The position requires at least four years in an administrative role; bilingual English/Spanish is preferred.

Qualifications

• High school Diploma or equivalent; Associate’s degree preferred.
• At least four (4) years’ experience in an administrative role providing direct support.
• Proficient in English and Spanish preferred.

Responsabilités

• Answers and transfers phone calls in a timely and courteous manner.
• Serve as a welcoming and professional first point of contact for students, families, staff, and visitors. Greet visitors, manage front-office traffic, and follow campus visitor and safety procedures.
• Retrieves information from records, email, minutes, and other documents; prepares written summaries as needed.
• Provide daily administrative support to the principal and school leadership team.
• Receive and distribute mail, deliveries, packages, and school materials.
• Maintain organized office files, supplies, and inventory; maintain filing systems as assigned.
• Maintain office supplies and coordinate maintenance of office equipment.
• Adhere to safety training and protocols daily; ensure safety and well-being of all.

Connaissances

Microsoft Office Applications

Bilingual English/Spanish

Customer service

Office coordination

Formation

High school Diploma or equivalent

Associate’s degree preferred

Description du poste

Non-Exempt (Hourly)

Description

Employment Status: Part-Time

FLSA Status: Non-Exempt (Hourly)

Schedule: ex: Monday – Friday, approximately 28 hours per week

Reports to: Principal

SummaryThe Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

Position Responsibilities

• Answers and transfers phone calls in a timely and courteous manner
• Serve as a welcoming and professional first point of contact for students, families, staff, and visitors. Greet visitors, manage front-office traffic, and follow campus visitor and safety procedures.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed
• Provide daily administrative and clerical support to the principal and school leadership team.
• Receive and distribute mail, deliveries, packages, and school materials.
• Maintain organized office files, supplies, and inventory.
• Maintains filing systems as assigned
• Maintains office supplies and coordinates maintenance of office equipment
• Adhering to safety training and protocols on a daily basis, and taking precautionary measure to ensure the safety and well-being of self, others.
• Responsible for protecting the confidentiality of any information or material obtained in the service of the organization to include but not limited to client names and information, services rendered to clients, donors names and gifts, internal and external investigations or results of any investigations, and financial information.
• Adherence to the Archdiocesan Code of Conduct and the Faith and Morals policy of the Catholic faith is mandatory.
• Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization.
• Performs other duties as assigned.

Requirements

Minimum Qualifications:

Education

• High school Diploma or equivalent
• Associate’s degree preferred

Experience

• At least four (4) years’ experience of working in an administrative role providing direct support
• Proficient in English and Spanish preferred

License And Credentials

• Reliable transportation
• Valid driver license
• Valid vehicle insurance
• Must pass archdiocesan Safe Environment Requirements and background screening
• Must pass Texas DPS Fingerprint-based Applicant Clearinghouse screening
• Must pass the Do Not Hire Registry background screening

Minimum Knowledge And Skills

• Experience with computer software and Microsoft Office Applications;
• Must be detail oriented, organized, self-motivated, work well independently and on a team;
• Must have good written and verbal skills;
• Must have good critical thinking and problem solving skills.

This is not necessarily an exhaustive list of all responsibilities, skills, duties or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise as needed.

The Archdiocese of San Antonio is an Equal Opportunity Employer.