School Administrative Assistant & Office Coordinator

Fargo Public Schools; Fargo (ND); On-site; USD 31,000 - 39,000; Full time

Job summary

Fargo Public Schools is seeking a Regular, 1.0 FTE Administrative Assistant at Discovery Middle School to support the principal and administer school-wide operations. The role includes payroll processing, calendar coordination, and budget reporting, with a 12-month schedule and a 7:30 am–4:00 pm workday.

Ideal candidates will have an Associate Degree plus three years of office experience and proficiency in Word, PowerPoint, and Excel.

Qualifications

• Associate Degree plus three years general office work experience or equivalent combination of education and experience.
• Must have experience with word processing, filing, office machines, and computer software programs (Word, PowerPoint, Excel)

Responsibilities

• Serves as administrative assistant to the principal and communicates with staff, public, parents, substitutes, PTA and students.
• Types correspondence, letters and memos, purchase orders, check requests, forms, etc.
• Answers telephones, responds to routine questions, sets appointments or routes calls to appropriate persons.
• Performs duties relating to students such as scheduling and coordinating student orientation, administering medications, responding to accidents and other daily student issues as they arise.
• Compiles and distributes monthly and annual reports including building budget reports, staff attendance, and calendar of events.
• Receives visitors, new parents, and students; answering questions; resolving student problems; Schedules requested conferences and facilitating use of building by external groups.
• Maintains school website by preparing, posting, updating information as it arises.
• Maintains school online calendar by posting events as they are scheduled.
• Maintains school online shared documents folder by preparing and posting documents as needed.
• Prepares and coordinates emergency response portfolio for staff and students.
• Processes and monitors attendance and absences for the building staff.
• Processes and monitors payroll and time punches for hourly staff ensuring staff are punching in/out.
• Compiles reports, coordinates grade reporting, school newsletter, and prepares employee and student accident reports.
• Maintains school/student records.
• Acts as liaison between school and community, principal, parents, staff and students.
• Assigns and coordinates office staff job duties and responsibilities.
• Manager of the office and other clerical staff.
• Annually evaluate office support staff.
• Help staff to access the current telephone system by training as needed.
• Participate in all mandatory training or training appropriate to the position as required by the district.

Skills

Office administration

Education

Associate Degree + 3 years experience or equivalent

Five years general office work experience

Tools

Microsoft Word

PowerPoint

Excel

Job description

Fargo Public Schools is seeking a Regular, 1.0 FTE Administrative Assistant at Discovery Middle School to support the principal and administer school-wide operations. The role includes payroll processing, calendar coordination, and budget reporting, with a 12-month schedule and a 7:30 am–4:00 pm workday.

Ideal candidates will have an Associate Degree plus three years of office experience and proficiency in Word, PowerPoint, and Excel.