School Administration & Events Coordinator

Arizona State University; Tempe (AZ); On-site; USD 49,000 - 54,000; Full time

Job summary

Arizona State University in Tempe is seeking an Administrative Support Assistant 2 to provide routine administrative support to a department within the School of Social Transformation. The role supports front office operations, events, and customer service with minimal supervision.

The successful candidate will handle multiple duties, including mailbox management, room reservations, budget tracking, and post-event reporting, with potential evening or weekend work.

Qualifications

• High School Diploma and two-years experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Responsibilities

• Monitor SSTRequest and SSTEvents inbox
• Serve as IT contact
• Manage room reservations for SST spaces
• Create, track, and manage facility maintenance requests
• Serve as department safety compliance officer
• Prepare and process administrative and financial paperwork/reports related to events
• Enter Event related transactions into Workday
• Track event budgets and reconcile post-event expenses
• Submit non-sponsored Workday entries and transactions
• Maintain up-to-date mailing lists of college and community organizations
• Coordinate all aspects of events (equipment, room, catering, decor)
• Coordinate guest speakers (SAP, Travel, Concur)
• Perform front desk/office support duties
• Flexibility with schedule, may require evening/weekend events
• Other duties as assigned

Skills

Organizational skills

Attention to detail

Customer service

Education

High School Diploma or equivalent

Tools

Workday

Concur

Job description

Arizona State University in Tempe is seeking an Administrative Support Assistant 2 to provide routine administrative support to a department within the School of Social Transformation. The role supports front office operations, events, and customer service with minimal supervision.

The successful candidate will handle multiple duties, including mailbox management, room reservations, budget tracking, and post-event reporting, with potential evening or weekend work.