Senior Operations & Grants Specialist

Arizona State University; Tempe (AZ); On-site; USD 65,000 - 72,000; Full time

Job summary

Arizona State University invites applications for the Administrative Operations Specialist 3 role at the Tempe campus. The position supports business operations including accounts payable/receivable, reconciliations, payroll, and scholarship processing, while partnering with faculty and staff to ensure compliance with university policies.

The role requires strong attention to detail, advanced analytical abilities, and experience with Workday, Concur, and other university systems.

Qualifications

• Bachelor's degree required with 5 years of related experience or equivalent combination.
• Experience in higher education accounting, budgeting, and procurement preferred.

Responsibilities

• Oversees and processes accounts payable and receivable, monthly reconciliations, scholarship processing, payroll, staff, and other functions.
• Advises on expenditures within budget and policy guidelines; communicates irregularities and corrective actions.
• Maintains financial documentation consistent with university policies and procedures.
• Assists faculty and principal investigators with post-award grant activities, including budget execution and reconciliation.
• Supports event-related travel expenditures, logistics, scheduling, and speaker/participant activities.
• Interacts with students, faculty, staff, and external organizations to provide excellent customer service.

Skills

Attention to detail

Budget management

Analytical skills

Communication skills

Cross-functional collaboration

Education

Bachelor's degree

Tools

Workday

PeopleSoft

Analytics

Concur

Enterprise Research Administration

Job description

Arizona State University invites applications for the Administrative Operations Specialist 3 role at the Tempe campus. The position supports business operations including accounts payable/receivable, reconciliations, payroll, and scholarship processing, while partnering with faculty and staff to ensure compliance with university policies.

The role requires strong attention to detail, advanced analytical abilities, and experience with Workday, Concur, and other university systems.