Coordinator

Arizona State University; Tempe (AZ); On-site; USD 49,000 - 54,000; Full time

Job summary

Arizona State University in Tempe is seeking an Administrative Support Assistant 2 to provide routine administrative support to a department within the School of Social Transformation. The role supports front office operations, events, and customer service with minimal supervision.

The successful candidate will handle multiple duties, including mailbox management, room reservations, budget tracking, and post-event reporting, with potential evening or weekend work.

Qualifications

• High School Diploma and two-years experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Responsibilities

• Monitor SSTRequest and SSTEvents inbox
• Serve as IT contact
• Manage room reservations for SST spaces
• Create, track, and manage facility maintenance requests
• Serve as department safety compliance officer
• Prepare and process administrative and financial paperwork/reports related to events
• Enter Event related transactions into Workday
• Track event budgets and reconcile post-event expenses
• Submit non-sponsored Workday entries and transactions
• Maintain up-to-date mailing lists of college and community organizations
• Coordinate all aspects of events (equipment, room, catering, decor)
• Coordinate guest speakers (SAP, Travel, Concur)
• Perform front desk/office support duties
• Flexibility with schedule, may require evening/weekend events
• Other duties as assigned

Skills

Organizational skills

Attention to detail

Customer service

Education

High School Diploma or equivalent

Tools

Workday

Concur

Job description

Job Profile

Administrative Support Assistant 2

Job Family

Administrative Support

Time Type

Full time

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications

High School Diploma and two-years (2) experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary

Provides routine administrative support to a department or group of professionals in support of department goals.

Job Description

The School of Social Transformation seeks a highly organized, detail oriented and flexible professional to perform advanced administrative, skilled, and technical work to support the administrative functions of the school. With minimal supervision, this position performs a variety of complex duties related to the Schools front office operations, events, business operations, and customer service. This position serves as a key contact for administrative functions and customer service, providing support to the mission of the school and the school’s faculty, staff, and students.

Position Salary Range

• $48,600 - $54,000 per year; DOE

Essential Duties

• Monitoring and managing the SSTRequest and SSTEvents folder/email inbox
• Serve as IT contact
• Manages room reservations for SST control spaces, including 2nd floor patio and Canyon breeze way
• Create, track, and manage facility maintenance requests across the department and building
• Serve as department safety compliance officer
• Prepare and process administrative and financial paperwork/reports related to events.
• Enter Event related transactions into Workday
• Tracks event specific budgets, reconciling post event expenses in conjunction with other dept fiscal staff
• Submit non-sponsored Workday entries and transactions
• Maintain up-to-date mailing lists of college and community organizations.
• Coordinate all aspects of events (obtaining equipment, room reservation, catering order, décor, etc.)
• Coordinate all aspects of event guest speakers (SAP, Travel (hotel and airfare reservations and Concur), etc.)
• Perform a variety of front desk/office support duties
• Flexibility with schedule; may require evening and weekend events.
• Other duties as assigned

Desired Qualifications

• Experience with tracking and maintaining budgets with accuracy
• Experience with ASU administrative systems (i.e. Workday, Concur)
• Experience with event planning and event promotion
• Ability to manage multiple concurrent deadlines in a fast-paced environment
• Experience in higher education
• Experience in work that requires organization and detail oriented
• Ability to think critically and be flexible with changes that occur during the planning process
• Experience in interpersonal skills

Working Environment

Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds Regular activities require ability to quickly change priorities, which may include and/or are subject to resolution of conflicts. Requires some attendance at evening and weekend events.

Department Statement:

ASU’s School of Social Transformation, the first of its kind in the U.S., unites students and faculty across academic boundaries to create social change that is democratic, inclusive and just. Home to African and African American studies, Asian Pacific American studies, justice studies, social and cultural pedagogy, and women and gender studies, we pursue social justice by studying the intersections of gender, race, and class with real-world challenges. Discover more at http://sst.clas.asu.edu.

Driving Requirement

Driving is not required for this position.

Location:

Campus: Tempe

Funding

No Federal Funding