Administrative Events & Front Desk Coordinator (Higher Ed)

Arizona State University; Phoenix, Northern (AZ, KY); Hybrid; USD 49,000 - 54,000; Full time

Job summary

Arizona State University, School of Social Transformation, seeks an Administrative Support Assistant 2 to provide routine administrative support to a department, manage front desk operations, and assist with events.

This role requires a high school diploma and two years of related experience, or an equivalent combination, and involves coordinating meetings, handling administrative paperwork, and serving as a key contact for customer service.

Qualifications

• High School Diploma and two-years experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Responsibilities

• Monitor and manage the SSTRequest and SSTEvents folder/email inbox.
• Serve as IT contact.
• Manage room reservations for SST control spaces, including 2nd floor patio and Canyon breeze way.
• Create, track, and manage facility maintenance requests across the department and building.
• Serve as department safety compliance officer.
• Prepare and process administrative and financial paperwork/reports related to events.
• Enter Event related transactions into Workday.
• Track event specific budgets, reconciling post event expenses in conjunction with other dept fiscal staff.
• Submit non-sponsored Workday entries and transactions.
• Maintain up-to-date mailing lists of college and community organizations.
• Coordinate all aspects of events (obtaining equipment, room reservation, catering order, décor, etc.).
• Coordinate all aspects of event guest speakers (SAP, Travel (hotel and airfare reservations and Concur), etc.).
• Perform a variety of front desk/office support duties.
• Flexibility with schedule; may require evening and weekend events.

Job description

Arizona State University, School of Social Transformation, seeks an Administrative Support Assistant 2 to provide routine administrative support to a department, manage front desk operations, and assist with events.

This role requires a high school diploma and two years of related experience, or an equivalent combination, and involves coordinating meetings, handling administrative paperwork, and serving as a key contact for customer service.