School Admin & Records Specialist

JOURNEY EAST ACADEMY; Memphis (TN); On-site; USD 32,000 - 46,000; Full time

Job summary

Journey Community Schools in Memphis, TN is seeking an administrative assistant to support the Office Manager and Principal, handling daily office tasks with professionalism.

Ideal candidates have 2+ years in a fast-paced administrative role, strong Microsoft Office and Google Suite skills, and Spanish fluency is highly desirable.

This role supports enrollment, attendance reporting, communications, and coordination with vendors and families.

Qualifications

• Minimum High School Diploma.
• 2+ years in a fast-paced administrative role; school experience preferred.
• Proficiency with Microsoft Office, Google Suite, and office equipment.
• Fluent Spanish is highly desirable.

Responsibilities

• Provides administrative support for the Office Manager and Principal.
• Screen visitors/phone calls, manage correspondence, schedule meetings, and order supplies.
• Processes documents such as student transfers, records, schedules, and newsletters.
• Maintains electronic and physical student records; ensure accuracy and organization.
• Assists with enrollment and attendance reporting; supports district/state reporting.
• Maintain attendance records and contact parents on absences.
• Handle confidential information appropriately.
• Assist with payments for events per policy.
• Attend professional development sessions and assist with school/site tasks.

Skills

Time management

Multitasking

Interpersonal skills

Communication skills

Spanish language

Work independently

Team collaboration

Education

High School Diploma

Tools

Microsoft Office

Google Suite

Network printing

Copiers

Fax machines

Job description

Journey Community Schools in Memphis, TN is seeking an administrative assistant to support the Office Manager and Principal, handling daily office tasks with professionalism.

Ideal candidates have 2+ years in a fast-paced administrative role, strong Microsoft Office and Google Suite skills, and Spanish fluency is highly desirable.

This role supports enrollment, attendance reporting, communications, and coordination with vendors and families.