Office Assistant

JOURNEY EAST ACADEMY; Memphis (TN); On-site; USD 32,000 - 46,000; Full time

Job summary

Journey Community Schools in Memphis, TN is seeking an administrative assistant to support the Office Manager and Principal, handling daily office tasks with professionalism.

Ideal candidates have 2+ years in a fast-paced administrative role, strong Microsoft Office and Google Suite skills, and Spanish fluency is highly desirable.

This role supports enrollment, attendance reporting, communications, and coordination with vendors and families.

Qualifications

• Minimum High School Diploma.
• 2+ years in a fast-paced administrative role; school experience preferred.
• Proficiency with Microsoft Office, Google Suite, and office equipment.
• Fluent Spanish is highly desirable.

Responsibilities

• Provides administrative support for the Office Manager and Principal.
• Screen visitors/phone calls, manage correspondence, schedule meetings, and order supplies.
• Processes documents such as student transfers, records, schedules, and newsletters.
• Maintains electronic and physical student records; ensure accuracy and organization.
• Assists with enrollment and attendance reporting; supports district/state reporting.
• Maintain attendance records and contact parents on absences.
• Handle confidential information appropriately.
• Assist with payments for events per policy.
• Attend professional development sessions and assist with school/site tasks.

Skills

Time management

Multitasking

Interpersonal skills

Communication skills

Spanish language

Work independently

Team collaboration

Education

High School Diploma

Tools

Microsoft Office

Google Suite

Network printing

Copiers

Fax machines

Job description

The Opportunity:

Behind every successful student is a passionate and dedicated team. Together, we will change the odds for underserved students, ensuring that every student is prepared to excel in all areas of life.

What You Will Do:

• Provides administrative support for the Office Manager and Principal.
• Screen visitors/telephone calls, manage correspondence, schedule meetings, order supplies, and necessary communications
• Processes documents and materials such as student transfers, student cumulative records, schedules, reports, and school newsletters
• Assists in the maintenance of electronic and physical student records, ensuring they are complete, accurate and properly organized
• Assists in all aspects of student enrollment and attendance reporting as directed by the Office Manager
• Maintains accurate student attendance for the purpose of providing accurate information for District and State reporting (includes daily absence verification calls, receiving/recording tardy students, and ensuring weekly attendance sheets are signed by teachers)
• Manages confidential information appropriately
• Administers first aid and medication to students to meet immediate health care needs
• Assists in the collection and processing of payments for a variety of events such as lunch deposits, donations, and fundraisers according to Journey Community Schools policy and best practices
• Attend all relevant Journey-wide professional development and training sessions.
• Assists Office Manager in completing school administrative functions/tasks as dictated by school site and home office deliverables – may work with outside vendors, and develop necessary communications internally and externally
• Maintains inventory including first aid kit supplies to ensure availability of required items.
• Demonstrates knowledge of, and support, Journey Community Schools mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior.
• Perform other related duties as required and assigned

What You Will Bring:

• Strong time management and multitasking skills
• Strong interpersonal and communication skills
• Ability to work with constant interruptions and remain focused; understand and carry out oral and written instructions; learn new procedures and upgrade skills in order to meet changing job conditions
• Ability to work independently as well as with a team
• Professional appearance and manner
• Fluency in Spanish - highly desirable
• Minimum educational level: High School Diploma
• Experience required: 2 plus years in fast-paced, ever changing administrative position; experience in a school environment preferable
• Proficiency with Microsoft Office, Google Suite, network printing, copiers, and fax machines

Compensation

Journey Community Schools offers its employees a competitive salary and benefits, including paid time off, small payroll contributions for rich benefit plans, life insurance/short-term and long-term disability, participation in a TN state retirement plan, tuition reimbursement plan, and adoption assistance program.

Journey Community Schools is an equal opportunity employer and does not discriminate on the basis of race, color, gender, religion, age, sexual orientation, national or ethnic origin, disability, marital status, veteran status, or any other occupationally irrelevant criteria. JCS promotes affirmative action for minorities, women, disabled persons, and veterans.