Office Assistant

School Blueprint; Memphis, Northern (TN, KY); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Paid time off

Life insurance

Short-term disability

Long-term disability

TN state retirement plan

Tuition reimbursement

Adoption assistance

Job summary

Journey Community Schools is seeking an experienced administrative assistant to support the Office Manager and Principal in a fast-paced school environment.

The role includes screening visitors, handling correspondence, scheduling, and maintaining student records, with emphasis on accuracy for district and state reporting.

Qualifications

• Minimum educational level: High School Diploma.
• 2+ years in fast-paced, changing administrative role; school environment preferred.
• Proficiency with Microsoft Office, Google Suite, printers and copiers.

Responsibilities

• Provides administrative support for the Office Manager and Principal.
• Screen visitors/telephone calls, manage correspondence, schedule meetings, order supplies.
• Processes documents and materials such as student transfers, cumulative records, schedules, reports, and newsletters.
• Maintains student records and attendance information for state reporting.
• Assist in enrollment and attendance reporting as directed by Office Manager.
• Attend Journey-wide professional development sessions.

Skills

Time management

Interpersonal skills

Multitasking

Independent worker

Professional appearance

Spanish fluency

Education

High School Diploma

Tools

Microsoft Office

Google Suite

Network printing

Copiers

Fax machines

Job description

The Opportunity:

Behind every successful student is a passionate and dedicated team. Together, we will change the odds for underserved students, ensuring that every student is prepared to excel in all areas of life.

What You Will Do:

• Provides administrative support for the Office Manager and Principal.
• Screen visitors/telephone calls, manage correspondence, schedule meetings, order supplies, and necessary communications
• Processes documents and materials such as student transfers, student cumulative records, schedules, reports, and school newsletters
• Assists in the maintenance of electronic and physical student records, ensuring they are complete, accurate and properly organized
• Assists in all aspects of student enrollment and attendance reporting as directed by the Office Manager
• Maintains accurate student attendance for the purpose of providing accurate information for District and State reporting (includes daily absence verification calls, receiving/recording tardy students, and ensuring weekly attendance sheets are signed by teachers)
• Manages confidential information appropriately
• Administers first aid and medication to students to meet immediate health care needs
• Assists in the collection and processing of payments for a variety of events such as lunch deposits, donations, and fundraisers according to Journey Community Schools policy and best practices
• Attend all relevant Journey-wide professional development and training sessions.
• Assists Office Manager in completing school administrative functions/tasks as dictated by school site and home office deliverables – may work with outside vendors, and develop necessary communications internally and externally
• Maintains inventory including first aid kit supplies to ensure availability of required items.
• Demonstrates knowledge of, and support, Journey Community Schools mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior.
• Perform other related duties as required and assigned

What You Will Bring:

• Strong time management and multitasking skills
• Strong interpersonal and communication skills
• Ability to work with constant interruptions and remain focused; understand and carry out oral and written instructions; learn new procedures and upgrade skills in order to meet changing job conditions
• Ability to work independently as well as with a team
• Professional appearance and manner
• Fluency in Spanish - highly desirable
• Minimum educational level: High School Diploma
• Experience required: 2 plus years in fast-paced, ever changing administrative position; experience in a school environment preferable
• Proficiency with Microsoft Office, Google Suite, network printing, copiers, and fax machines

Compensation

Journey Community Schools offers its employees a competitive salary and benefits, including paid time off, small payroll contributions for rich benefit plans, life insurance/short-term and long-term disability, participation in a TN state retirement plan, tuition reimbursement plan, and adoption assistance program.

Journey Community Schools is an equal opportunity employer and does not discriminate on the basis of race, color, gender, religion, age, sexual orientation, national or ethnic origin, disability, marital status, veteran status, or any other occupationally irrelevant criteria. JCS promotes affirmative action for minorities, women, disabled persons, and veterans.