Administrative Assistant – School Operations & Attendance

Aspire Public Schools; Stockton (CA); On-site; USD 38,000 - 46,000; Full time

Benefits offered by this job

Paid time off

Health benefits

Life insurance/long-term disability

Retirement plan (CA state)

Job summary

Aspire Public Schools is seeking an Office Assistant to support the Business/Office Manager and Principal in day-to-day school operations. You will handle visitors, calls, calendars, and communications while assisting with student records, enrollment, and attendance reporting.

Responsibilities include coordinating documents, supporting Parent communications about attendance, and assisting in health and compliance tasks as needed. Fluency in Spanish is highly desirable.

Qualifications

• High School Diploma.
• 2+ years in fast-paced, ever changing administrative position; school environment preferable.
• Proficiency with Microsoft Office, network printing, copiers and fax machines.

Responsibilities

• Provides administrative support for the Business/Office Manager and Principal.
• Screens visitors/telephone calls, manages calendars, schedules meetings, orders supplies, and conducts communications.
• Processes student records and enrollment documents; supports attendance reporting.
• Assists with student registration and attendance education for parents as needed.
• Maintains accurate attendance for state reporting and truancy compliance.

Skills

Time management

Interpersonal skills

Multitasking

Independent work

Professional appearance

Spanish (desirable)

Education

High School Diploma

Tools

Microsoft Office

Office equipment

Job description

Aspire Public Schools is seeking an Office Assistant to support the Business/Office Manager and Principal in day-to-day school operations. You will handle visitors, calls, calendars, and communications while assisting with student records, enrollment, and attendance reporting.

Responsibilities include coordinating documents, supporting Parent communications about attendance, and assisting in health and compliance tasks as needed. Fluency in Spanish is highly desirable.