School Admin & Front Desk Coordinator

Academics West, LLC; New York (NY); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Great work environment

401(k)

Bonus based on performance

Dental insurance

Health insurance

Paid time off

Parental leave

Vision insurance

Job summary

Academics West, Brooklyn location, is seeking an Administrative Assistant to manage the front desk, track student attendance, answer calls, and support staff with daily operations. The role reports to the Program Director and requires a welcoming, organized, and professional approach to create a well-run school environment.

The position is on-site, Monday–Friday, 8:00am–4:00pm, with a focus on confidentiality and student welfare.

Qualifications

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• Excellent interpersonal and verbal communication skills, with a warm and professional demeanor.
• Strong organizational skills and attention to detail.
• Ability to multitask and remain calm in a fast-paced environment.
• Proficiency in Microsoft Office (Outlook, Word, Excel).

Responsibilities

• Front Desk Management: greet visitors, sign-in, monitor safety, and manage mail and reception area.
• Student Attendance: record daily attendance, notify families of absences and lateness.
• Phone and Communication Support: answer calls, relay messages, respond to inquiries, and manage emails.
• Administrative and General Operations Support: assist scheduling, events, document prep, and data entry.
• Office Operations: monitor supplies, maintain equipment, and uphold safety procedures.

Skills

Interpersonal communication

Multitasking

Attention to detail

Microsoft Office

Education

High school diploma

Associate or bachelor’s degree preferred

Job description

Academics West, Brooklyn location, is seeking an Administrative Assistant to manage the front desk, track student attendance, answer calls, and support staff with daily operations. The role reports to the Program Director and requires a welcoming, organized, and professional approach to create a well-run school environment.

The position is on-site, Monday–Friday, 8:00am–4:00pm, with a focus on confidentiality and student welfare.