Front Desk & Admin Coordinator — Music School (Part-Time)

Classifieds24.org; New York (NY); Hybrid; USD 29,000 - 34,000; Part time

Job summary

Queens Music School is seeking a part-time Administrative Assistant / Front Desk Coordinator to welcome students and families, manage inquiries, and assist with scheduling in-person at our Rego Park studio. The role emphasizes a friendly, organized presence and reliable service in a busy after-school environment.

The ideal candidate will handle calendar updates, tuition records, and communications with parents and teachers, while maintaining a welcoming reception area and supporting studio

Qualifications

• Excellent verbal and written communication skills.
• Friendly, patient, and professional communication style.
• Strong organizational skills and attention to detail.
• Ability to multitask, prioritize, and stay calm during busy periods.
• Proficient in Microsoft Outlook and Google Workspace, including Drive, Docs, and Sheets.

Responsibilities

• Greet students, parents, faculty, and visitors in a warm, professional, and helpful manner.
• Answer phone calls, respond to emails, and direct inquiries appropriately.
• Assist with student scheduling, lesson changes, trial lessons, make-up lessons, and calendar updates.
• Maintain accurate attendance records, tuition records, payment notes, and student information.
• Communicate clearly and professionally with parents, students, teachers, and administrative staff.
• Provide general clerical and administrative support.
• Help organize daily lesson schedules and support smooth transitions between lessons.
• Assist with studio events, seasonal registration, reminders, and parent communications as needed.
• Maintain a clean, organized, and welcoming reception, waiting, and common area.
• Support other front-desk and studio-related tasks as needed.

Skills

Verbal and written communication

Organizational skills

Multitasking

Microsoft Outlook

Google Workspace

Punctual and reliable

Experience in admin/reception

foreign language Mandarin (nice toHave

Tools

Microsoft Outlook

Google Drive

Docs

Sheets

Job description

Queens Music School is seeking a part-time Administrative Assistant / Front Desk Coordinator to welcome students and families, manage inquiries, and assist with scheduling in-person at our Rego Park studio. The role emphasizes a friendly, organized presence and reliable service in a busy after-school environment.

The ideal candidate will handle calendar updates, tuition records, and communications with parents and teachers, while maintaining a welcoming reception area and supporting studio