Administrative Assistant

West Chester Academy; Olde West Chester (OH); On-site; USD 17,000 - 22,000; Part time

Benefits offered by this job

Opportunity for advancement

Training & development

Tuition assistance

Job summary

A local educational institution in Olde West Chester is seeking an Administrative Assistant to join their front desk team. The role requires strong organizational skills, attention to detail, and excellent communication abilities. Responsibilities include greeting families, handling inquiries, and coordinating with staff to ensure effective operations. The position is ideal for someone looking for a supportive, vibrant workplace with opportunities for growth. Flexible part-time or full-time shifts are available, particularly in the afternoons and Saturdays.

Qualifications

• Strong organizational and time management skills
• Attention to detail and accuracy in data entry
• Ability to problem-solve and stay calm under pressure
• Excellent communication skills (verbal and written)
• Comfort with Mac computers and common apps
• Positive energy and a collaborative spirit

Responsibilities

• Greet families and students with professionalism and warmth.
• Answer phones, respond to emails/texts, and handle customer inquiries.
• Provide class and program information to new and existing families.
• Use Mac-based software and apps to manage schedules, enrollment, and communication.
• Help keep front desk and lobby areas organized and efficient.
• Coordinate with teachers and management to ensure smooth daily operations.

Skills

Strong organizational and time management skills

Attention to detail and accuracy in data entry

Ability to problem-solve and stay calm under pressure

Excellent communication skills (verbal and written)

Comfort with Mac computers and common apps

Positive energy and a collaborative spirit

Tools

Mac OS

Job description

Benefits

Opportunity for advancement

Training & development

Tuition assistance

Administrative Assistant (Part-Time or Full-Time) West Chester Academy West Chester, OH

We’re looking for a friendly, detail-oriented team player to join our front desk staff at West Chester Academy, a vibrant, family-centered academy offering music, dance, and gymnastics.

This position is ideal for someone who enjoys helping people, thrives in a fast-paced environment, and is looking for a long-term role in a community-focused workplace. Our school runs year-round and follows a full annual cycle, so we’re looking for someone eager to learn and grow with us long-term.

What You’ll Do

Greet families and students with professionalism and warmth

Answer phones, respond to emails/texts, and handle customer inquiries

Provide class and program information to new and existing families

Use Mac-based software and apps to manage schedules, enrollment, and communication

Help keep front desk and lobby areas organized and efficient

Coordinate with teachers and management to ensure smooth daily operations

What We’re Looking For

Strong organizational and time management skills

Attention to detail and accuracy in data entry

Ability to problem-solve and stay calm under pressure

Excellent communication skills (verbal and written)

Comfort with Mac computers and common apps

Positive energy and a collaborative spirit

Available Shifts

We are hiring for both part-time and full-time coverage. We especially need coverage for the following hours:

Monday: 2 PM – 9 PM

Tuesday: 2 PM – 9 PM

Wednesday: 9 AM – 2 PM

Thursday: 9 AM – 2 PM

Friday: 9 AM – 2 PM

Saturdays: 9 AM – 2 PM (in rotation)

Our front desk is fast-paced but supportive, and you’ll be joining a team that works hard and has fun doing it.

Ready to apply? We’ll be reviewing applications over the next few days and will reach out quickly to qualified candidates.

Location: West Chester Academy 8107 Market Place Drive West Chester, OH 45069