Education & Administrative Coordinator

Westchester Medical Center; City of Poughkeepsie (NY); On-site; USD 42,000 - 52,000; Full time

Job summary

Westchester Medical Center in New York is seeking an administrative assistant to provide support for the department and oversee day-to-day operations, ensuring an efficient and safe working environment. Responsibilities include greeting visitors, answering inquiries, managing calendars, coordinating meetings, handling mail and couriers, maintaining records, and supporting Workforce Development activities.

The ideal candidate has 2–3 years of office experience, a high school diploma or GED,

Qualifications

• 2–3 years of administrative experience in an office setting.
• Proficiency with Microsoft Office suite.
• Excellent customer service and communication skills.
• Strong organizational and time-management abilities.
• Attention to detail.

Responsibilities

• Greet visitors, answer inquiries and route telephone calls.
• Collect, sort and distribute mail; prepare shipping labels and arrange couriers.
• Maintain calendars and front desk schedules.
• Coordinate office staff meetings and events.
• Monitor office space for cleanliness, maintenance and repairs.
• Facilitate office moves, IT help desk requests and printer/copier equipment maintenance.
• Maintain relationships with vendors and service providers.
• Process invoices and expense reports.
• Procure office supplies, equipment and accessories.
• Manage Workforce Development in-box.
• Maintain accurate records and assist with the learning management system.
• Assist in all aspects of Workforce Development and Education to ensure excellent customer service for hospital staff.
• Other duties as assigned.

Skills

Customer service

Communication

Organization

Education

High school diploma or GED

Associate's degree preferred

Tools

Microsoft Office

Job description

Westchester Medical Center in New York is seeking an administrative assistant to provide support for the department and oversee day-to-day operations, ensuring an efficient and safe working environment. Responsibilities include greeting visitors, answering inquiries, managing calendars, coordinating meetings, handling mail and couriers, maintaining records, and supporting Workforce Development activities.

The ideal candidate has 2–3 years of office experience, a high school diploma or GED,