School Admin Assistant – Impactful Support & Benefits

Propel Schools; Pitcairn (Allegheny County); On-site; USD 38,000 - 43,000; Full time

Benefits offered by this job

Health Insurance

Retirement plan (403b) with Propel 5%+

Paid Leave: holidays, sick days, and 5

Wellness Benefit: up to $300/year

Job summary

Propel Schools, at Propel Pitcairn, seeks an Administrative Assistant to support the school leadership team and the wider school community. The role is full-time, year-round, during school hours, with starting salary around $38,000 per year.

The Administrative Assistant will handle records, greet visitors, manage communications, and maintain confidentiality while delivering strong customer service and organized operations across the campus.

Qualifications

• High School diploma or equivalent is required.
• One year of administrative experience preferred.
• Experience with email, e-calendars, spreadsheets, and word processing, preferably within the Google suite of products. Ability to learn new database platforms efficiently.
• Ability to use applicable Microsoft Suite and Google Suite products.
• Excellent customer service and communication skills.
• Ability to demonstrate clerical skills in a fast-paced, high-energy environment.
• A proven ability to build relationships and uphold a culture of dignity with a track record of trustworthiness in maintaining sensitive, confidential information.

Responsibilities

• Supports the school leadership team as well as the entire school community
• Maintains accurate reporting, tracking, and filing of student records via our student information system, maintaining high levels of confidentiality
• Greets, screens, tracks, and directs visitors to appropriate locations. Maintains visitor logs.
• Provides excellent customer service to Propel families, scholars, staff and visitors via telephone, email and in-person engagement.
• Generates and distributes communications from the school to scholar families.
• Displays strong organizational skills, ability to meet deadlines and has the ability to accurately prioritize tasks
• Answers, screens, and routes incoming calls and messages. Responds to routine questions.
• Orders office supplies building-wide, using purchasing software
• Maintains office equipment.
• Completes purchase orders
• Creates and maintains various office files, logs, and scholar records.
• Accept internal/external deliveries and mail daily, sort and distribute all mail/packages
• Maintains communication with various sending school district departments including bus garages, clerical staff and child accounting staff
• Perform additional duties assigned as assigned/necessary

Skills

Customer service

Communication

Clerical skills

Microsoft Suite

Google Suite

Database learning

Education

High School diploma or equivalent

Tools

Google Workspace

Microsoft Office

Job description

Propel Schools, at Propel Pitcairn, seeks an Administrative Assistant to support the school leadership team and the wider school community. The role is full-time, year-round, during school hours, with starting salary around $38,000 per year.

The Administrative Assistant will handle records, greet visitors, manage communications, and maintain confidentiality while delivering strong customer service and organized operations across the campus.