Administrative Assistant at Propel Pitcairn

Propel Schools; Pitcairn (Allegheny County); On-site; USD 38,000 - 43,000; Full time

Benefits offered by this job

Health Insurance

Retirement plan (403b) with Propel 5%+

Paid Leave: holidays, sick days, and 5

Wellness Benefit: up to $300/year

Job summary

Propel Schools, at Propel Pitcairn, seeks an Administrative Assistant to support the school leadership team and the wider school community. The role is full-time, year-round, during school hours, with starting salary around $38,000 per year.

The Administrative Assistant will handle records, greet visitors, manage communications, and maintain confidentiality while delivering strong customer service and organized operations across the campus.

Qualifications

• High School diploma or equivalent is required.
• One year of administrative experience preferred.
• Experience with email, e-calendars, spreadsheets, and word processing, preferably within the Google suite of products. Ability to learn new database platforms efficiently.
• Ability to use applicable Microsoft Suite and Google Suite products.
• Excellent customer service and communication skills.
• Ability to demonstrate clerical skills in a fast-paced, high-energy environment.
• A proven ability to build relationships and uphold a culture of dignity with a track record of trustworthiness in maintaining sensitive, confidential information.

Responsibilities

• Supports the school leadership team as well as the entire school community
• Maintains accurate reporting, tracking, and filing of student records via our student information system, maintaining high levels of confidentiality
• Greets, screens, tracks, and directs visitors to appropriate locations. Maintains visitor logs.
• Provides excellent customer service to Propel families, scholars, staff and visitors via telephone, email and in-person engagement.
• Generates and distributes communications from the school to scholar families.
• Displays strong organizational skills, ability to meet deadlines and has the ability to accurately prioritize tasks
• Answers, screens, and routes incoming calls and messages. Responds to routine questions.
• Orders office supplies building-wide, using purchasing software
• Maintains office equipment.
• Completes purchase orders
• Creates and maintains various office files, logs, and scholar records.
• Accept internal/external deliveries and mail daily, sort and distribute all mail/packages
• Maintains communication with various sending school district departments including bus garages, clerical staff and child accounting staff
• Perform additional duties assigned as assigned/necessary

Skills

Customer service

Communication

Clerical skills

Microsoft Suite

Google Suite

Database learning

Education

High School diploma or equivalent

Tools

Google Workspace

Microsoft Office

Job description

Propel seeks an Administrative Assistant at Propel Pitcairn. This position is open immediately.

The Administrative Assistant provides support to the school leadership team and the entire school community. This position works throughout the calendar year and during school hours. This position is full-time.

Compensation And Benefits

• Compensation: Starting salary is $38,000/year. Relevant prior work experience will be considered when determining placement within our salary range.
• Health Insurance: Medical, dental, and vision plan options at a low cost for individual employees and families.
• Retirement: New hires participate in a 403(b); Propel contributes 5% automatically and matches up to 4%. This increases after 5 years.
• Paid Leave: In addition to 16-19 paid holidays annually, the Admin will receive 5 sick days and 10 Personal Days. The Admin will also accrue vacation time per pay period.
• Wellness Benefit: Reimbursement of $20 per month for wellness activities including Gym Memberships, health programs, etc. Additionally, staff have the ability to earn up to $300 for participation in a Wellness Program each year.

Responsibilities

• Supports the school leadership team as well as the entire school community
• Maintains accurate reporting, tracking, and filing of student records via our student information system, maintaining high levels of confidentiality
• Greets, screens, tracks, and directs visitors to appropriate locations. Maintains visitor logs.
• Provides excellent customer service to Propel families, scholars, staff and visitors via telephone, email and in-person engagement.
• Generates and distributes communications from the school to scholar families.
• Displays strong organizational skills, ability to meet deadlines and has the ability to accurately prioritize tasks
• Answers, screens, and routes incoming calls and messages. Responds to routine questions.
• Orders office supplies building-wide, using purchasing software
• Maintains office equipment.
• Completes purchase orders
• Creates and maintains various office files, logs, and scholar records.
• Accept internal/external deliveries and mail daily, sort and distribute all mail/packages
• Maintains communication with various sending school district departments including bus garages, clerical staff and child accounting staff
• Perform additional duties assigned as assigned/necessary

Qualifications & Skills

• High School diploma or equivalent is required.
• One year of administrative experience preferred.
• Experience with email, e-calendars, spreadsheets, and word processing, preferably within the Google suite of products. Ability to learn new database platforms efficiently.
• Ability to use applicable Microsoft Suite and Google Suite products.
• Excellent customer service and communication skills.
• Ability to demonstrate clerical skills in a fast-paced, high-energy environment.
• A proven ability to build relationships and uphold a culture of dignity with a track record of trustworthiness in maintaining sensitive, confidential information.

Starting Salary: $18.27/hr ($38,000/yr)

Physical Demands

Must be able to remain in a stationary position at least 75% of the time while working at the computer within the office. The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc. The person in this position constantly operates a computer and other office productivity machinery, such as copiers and printers.

Disclaimer

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.

Organizational Overview

Propel Schools is the largest network of public charter schools in Allegheny County consisting of 13 schools and approximately 4,000 scholars. Our mission is to provide high-quality schools to underserved communities. Each of our schools provide a rigorous academic environment and small class sizes where educators focus on providing each scholar with support and individualized attention. With one of the top starting teacher salaries in Allegheny County, a customizable benefits package and extraordinary career and professional development opportunities, Propel Schools is one of the area’s premier education organizations.