Administrative Assistant

The Academy Charter School

Uniondale (NY)

On-site

USD 24,796 - 37,884

Full time

14 days+

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Job summary

A reputable educational institution in Uniondale is seeking an Administrative Assistant to manage front desk operations and provide support to students and staff. The ideal candidate will have strong communication skills, office experience, and proficiency in Microsoft Office Suite. This full-time position offers a salary range of $18 to $27.50 per hour and requires the ability to collaborate with a diverse team.

Qualifications

Minimum of 2 or 3 years of office experience.
Experience working in schools or urban communities preferred.

Responsibilities

Greet and document all visitors.
Manage phones and mail.
Coordinate various programs and activities.

Skills

Strong written and verbal communication skills

Proficiency with Microsoft Office Suite

Ability to work collaboratively

Job description

Overview

The Academy Charter School Administrative Assistant understands and promotes the school’s mission, vision, objectives, and policies both within and outside the immediate school community. The Administrative Assistant plays a central role in ensuring an orderly, responsive, and open school. In addition to maintaining the school’s administrative systems and routines, the Administrative Assistant functions as the primary contact person for all of the school’s constituents. The Administrative Assistant must be able to communicate effectively with students, teachers, families, trustees, donors, and visitors.

Responsibilities & Duties

Front Desk Support

Greet and document all visitors (signing in visitors, ensuring that students only leave with authorized parents/guardians, monitoring and controlling access to the school, etc.)
Manage phones (answering calls, re-directing calls, taking messages, placing calls, creating school announcements, etc.)
Manage mail (distributing received mail, preparing school mailings, making mail drops, etc.)
Oversee the day to day activities of the school and serving as the main point of contact in the school reception area
Help to plan and manage logistics and preparations for school events and activities as needed (making photocopies, setting up for special events, making phone calls to confirm attendance, etc.)
Help to organize staff meetings

Student Support

Manage the collection and maintenance of student, personnel, and school information (receiving forms and paperwork, tracking missing forms, managing databases, updating contact information, keeping records current, etc.)
Evaluate situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolutions.

General Responsibilities

Coordinate a variety of programs and/or activities for the purpose of ensuring availability of facilities and/or equipment and delivering services in conformance to established guidelines.
Manage the collection of all funds for school trips and all student activities.
Manage the disbursement and the reconciliation of petty cash.
Responsible for the collection of funds for all staff meals.
Perform record keeping and general clerical functions (e.g. scheduling, copying, faxing, mailings, etc.) for the purpose of providing information and/or materials as needed.
Respond to inquiries from a wide variety of internal and external parties (e.g. staff, parents, students, public agencies, etc.) for the purpose of providing information, facilitating communication among department and/or providing direction as may be required.
Assist other personnel for the purpose of supporting them in the completion of their work activities.
Support Principal, counselors and other administrative personnel for the purpose of assisting with their administrative functions.

Pay Transparency

The salary range for this role is $18 - $27.50 hr. Base pay offered may vary within the posted range based on several factors, including but not limited to education, job-related knowledge, skills, experience, and location.

The Academy is committed to pursuing and hiring a diverse workforce and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of any characteristic protected by applicable federal, state or local law.

Requirements

Work experience & Skills

Minimum of 2 or 3 year office experience
Experience working in schools and/or urban communities preferred.
Strong written, grammatical, presentation, and verbal communication skills
Demonstrated ability in utilizing office equipment and software such as Microsoft Office Suite (Word, Explorer, Excel, and Outlook).
Proven ability to work collaboratively and flexibly with a diverse team of teachers and administrators.

Salary Description

$18.00 - $27.50

Seniority level