Scheduling Specialist — Elevate Client Services & Operations

360-Behavioral-Health; Orange (CA); On-site; USD 28,000 - 32,000; Full time

Benefits offered by this job

7 Paid Holidays

Paid Time Off

Health, Vision & Dental plans for full

401(K) retirement savings

Job summary

360 Behavioral Health in Orange, CA is seeking a Scheduling Assistant to support our administrative and clinical teams. The role is full-time, on-site, with a schedule of Monday–Friday 8:30 AM–5:30 PM and at least one Saturday per month, offering a competitive hourly rate.

You will manage staff and client schedules, optimize service utilization, and help the office run efficiently. This role is ideal for someone growing scheduling expertise in a fast-paced environment and who values a supportive

Qualifications

• Minimum 2 years administrative experience.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Strong organizational and multitasking abilities.
• Excellent phone and interpersonal skills.
• Customer-service oriented.

Responsibilities

• Maintain service utilization and scheduling for assigned clients.
• Monitor staff availability and cancellations; adjust as needed.
• Coordinate make-up sessions, reschedules, and additional service time.
• Maintain staffing logs and support recruitment, including interviews and onboarding.
• Track new hire training and Day 1 schedules.
• Address staff and client concerns; provide timely resolution.
• Ensure compliance with HIPAA and scheduling regulations.
• Support department operations, audits and reporting.

Skills

Organizational skills

Multitasking

Communication skills

Customer-service oriented

Education

High school diploma or GED

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

360 Behavioral Health in Orange, CA is seeking a Scheduling Assistant to support our administrative and clinical teams. The role is full-time, on-site, with a schedule of Monday–Friday 8:30 AM–5:30 PM and at least one Saturday per month, offering a competitive hourly rate.

You will manage staff and client schedules, optimize service utilization, and help the office run efficiently. This role is ideal for someone growing scheduling expertise in a fast-paced environment and who values a supportive