Scheduling & Project Coordinator - Generator Installations

generator-supercenter-careers; Wheeling (IL); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Free Friday Breakfasts

Medical, Dental and Vision

Voluntary Life Insurance

Short and Long Term Disability

401K Matching (after 6 months)

Company work truck provided

Job summary

Generator Supercenter, Inc. is seeking an Office Leader and Customer Coordinator in Wheeling, IL for a full-time role (Mon–Fri) to support generator sales, installation, and service teams.

This position focuses on scheduling, coordination, and clear customer communication to keep projects on track. The coordinator will manage daily schedules, coordinate subcontractors and materials, prepare documentation, and assist with permits and inspections.

Qualifications

• High school diploma or GED required; associate degree or trade certification is a plus.
• Previous scheduling, construction coordination, project administration, or electrical service coordination experience is preferred.
• Familiarity with electrical systems (AC/DC) is a plus.
• Strong proficiency in Microsoft Office (Excel, Word, Outlook, Project).
• Experience with work order systems and documentation control tools.
• Excellent communication, organization, and multitasking skills.
• Detail-oriented with ability to meet deadlines in a fast-paced environment.

Responsibilities

• Create and maintain daily and weekly construction and installation schedules.
• Coordinate subcontractor activities and material deliveries to align with project timelines.
• Schedule inspections, permitting appointments, and commissioning activities.
• Monitor project progress and adjust schedules to meet deadlines.
• Set up new jobs and ensure documentation is uploaded and maintained.
• Assist in preparing change orders, payment applications, and subcontractor agreements.
• Ensure site documentation, permits, and punch lists are up to date.
• Help manage close-out procedures for projects, including permit resolution and punch list sign-off.
• Act as liaison between field crews, project managers, subcontractors, and clients.
• Participate in regular project meetings to review progress and resolve scheduling conflicts.
• Maintain professional communication with all stakeholders.
• Support vendor negotiations and assist with estimating during bids.

Skills

Scheduling

Coordination

Communication

Organization

Multitasking

Attention to detail

Interpersonal skills

Vendor coordination

Education

High school diploma or GED

Associate degree or trade school certification

Tools

Microsoft Office

Project

Documentation systems

Work order systems

Job description

Generator Supercenter, Inc. is seeking an Office Leader and Customer Coordinator in Wheeling, IL for a full-time role (Mon–Fri) to support generator sales, installation, and service teams.

This position focuses on scheduling, coordination, and clear customer communication to keep projects on track. The coordinator will manage daily schedules, coordinate subcontractors and materials, prepare documentation, and assist with permits and inspections.