Scheduling & Front Desk Coordinator

DV Therapy Learning Center; Los Angeles (CA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health Insurance

401(k) with 4% Match

CEU Reimbursement ($150)

Professional Liability Insurance

Gym Stipend

LifeCare Mental Health Support

Job summary

DV Therapy Learning Center is seeking an Administrative Assistant in Scheduling to join our Los Angeles team. You will oversee front office operations, coordinate client appointments, and support both clinical and administrative teams.

The ideal candidate is empathetic, highly organized, and committed to providing exceptional client care while managing multiple priorities in a busy clinic. Proficiency with scheduling software, MS Office, and HIPAA‑compliant records is preferred; bilingual

Qualifications

• High school diploma or GED.
• Minimum of 1 year of scheduling or clerical experience preferred.
• Bilingual in Spanish is a plus.
• Proficiency in Microsoft Office and electronic health record systems.
• Strong communication skills with a positive, client-focused attitude.
• Ability to multitask and handle multiple priorities effectively.

Responsibilities

• Coordinate and manage appointments using cloud-based software.
• Maintain the master schedule with accuracy and timeliness.
• Communicate with clients about reminders, changes, and rescheduling.
• Greet clients warmly and manage check-ins.
• Assist with onboarding and training schedules.
• Maintain a welcoming and organized front office.
• Organize electronic health records (HIPAA-compliant).
• Assist with billing inquiries and data entry.
• Support general office tasks (filing, supplies, etc.).

Skills

Scheduling

Client communication

Front office operations

HIPAA compliance

Microsoft Office

Electronic health record systems

Bilingual in Spanish (plus)

Multitasking

Empathy

Education

High school diploma or GED

Tools

Electronic health record systems

Microsoft Office

Job description

DV Therapy Learning Center is seeking an Administrative Assistant in Scheduling to join our Los Angeles team. You will oversee front office operations, coordinate client appointments, and support both clinical and administrative teams.

The ideal candidate is empathetic, highly organized, and committed to providing exceptional client care while managing multiple priorities in a busy clinic. Proficiency with scheduling software, MS Office, and HIPAA‑compliant records is preferred; bilingual