Scheduling Coordinator — Medical Office (Mon–Fri, 8a–5p)

Physician Direct Services; Olympia (WA); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical vision dental

Paid time off

401k

Job summary

Physician Direct Services in Olympia, WA is seeking a Scheduling Coordinator to join our team. You’ll be the go-to person for assisting and supporting our clients, physicians, and examinees by scheduling and coordinating appointments with precision and care.

This full-time role offers a Monday–Friday schedule and a collaborative environment. You’ll schedule exams, confirm dates, manage records, coordinate travel for out-of-town examinees, and support multiple offices as needed.

Qualifications

• High school diploma or equivalent.
• Minimum of 1 year related experience or equivalent training.
• Medical office experience preferred.
• Ability to type at least 35 WPM.
• Excellent communication and confidentiality.

Responsibilities

• Schedule examinations through the system database.
• Schedule and confirm appointment dates and times with physicians’ offices.
• Communicate with clients regarding scheduling, cancellations, and records.
• Confirm receipt of records for referrals.
• Prepare and send exam notification letters daily.
• Coordinate ancillary services as needed (interpretation, chaperones, transport).
• Submit client invoices to accounting when charges occur.
• Arrange lodging and transportation for out-of-town examinees.
• Process mail and shipments; support other offices as needed.

Skills

Phone handling

Typing 35 WPM

Communication skills

Confidentiality

Time management

Independent work

Education

High school diploma or equivalent

Tools

Computer

Fax

Scanner

Copier

Job description

Physician Direct Services in Olympia, WA is seeking a Scheduling Coordinator to join our team. You’ll be the go-to person for assisting and supporting our clients, physicians, and examinees by scheduling and coordinating appointments with precision and care.

This full-time role offers a Monday–Friday schedule and a collaborative environment. You’ll schedule exams, confirm dates, manage records, coordinate travel for out-of-town examinees, and support multiple offices as needed.