Scheduling Coordinator/Dispatcher

Hanna Interpreting Services LLC; Spring Valley (NV); On-site; USD 42,000 - 64,000; Full time

Job summary

Hanna Interpreting Services LLC in Nevada seeks a Scheduling and Dispatch Coordinator to act as the operational hub of our language service provider, ensuring the seamless delivery of interpretation and translation services. You will coordinate linguists across projects and match client requests with qualified interpreters.

Reporting to the Scheduling Supervisor, you will manage interpreters’ schedules, handle last‑minute changes, and maintain exceptional client service throughout the dispatch

Qualifications

• Experience coordinating interpreters and dispatching assignments.
• Strong communication with clients and interpreters.
• Ability to adapt to last-minute schedule changes.

Responsibilities

• Interpreter Coordination: coordinates interpreters and manages their schedules for assignments.
• Dispatch Excellence: assigns interpreters to appointments by expertise, location and availability.
• Client Communication: communicates with clients to understand needs and ensure smooth interpretation.
• Problem Solving: resolves last-minute changes and keeps all parties informed.
• Continuous Improvement: collaborates with teams to optimize coordination processes.

Skills

Interpreter coordination

Dispatch scheduling

Client communication

Multitasking

Organizational skills

Job description

Job Summary The Scheduling and Dispatch Coordinator, reporting to the Scheduling Supervisor, is responsible for serving as the operational hub of our Language Service Provider (LSP), ensuring the seamless delivery of interpretation and translation services. This role is responsible for the complex "logistical puzzle" of matching client requests with the most qualified linguists across subject matters.

Job Summary The Scheduling and Dispatch Coordinator, reporting to the Scheduling Supervisor, is responsible for serving as the operational hub of our Language Service Provider (LSP), ensuring the seamless delivery of interpretation and translation services. This role is responsible for the complex "logistical puzzle" of matching client requests with the most qualified linguists across subject matters.

Duties And Responsibilities

• Interpreter Coordination: Manage a team of skilled interpreters, maintaining their schedules, ensuring their readiness for assignments, and supporting them throughout the process.
• Dispatch Excellence: Efficiently assign interpreters to appointments based on their expertise, location, and availability while juggling time-sensitive demands.
• Client Communication: Liaise with clients to understand their language service needs and ensure a smooth interpretation process, while providing exceptional customer service.
• Problem Solving: Tackle logistical challenges head-on, adapting to last-minute changes and ensuring that all parties are well-informed and comfortable with the revised arrangements.
• Continuous Improvement: Collaborate with internal teams to identify areas for process optimization and contribute to the enhancement of our interpreter coordination and dispatch systems.

Skills And Qualifications

• Strong organizational skills with the ability to multitask and thrive in a fast-paced environment.
• Exceptional communication and interpersonal abilities to interact effectively with interpreters, clients, and internal teams.
• Adaptability and composure under pressure, ensuring a high level of professionalism in all situations.
• A passion for languages, cross-cultural understanding, and an eagerness to make a positive impact.
• Previous experience in interpreter coordination, dispatch, or related fields is a plus, but not mandatory for candidates with the right attitude and aptitude.