Scheduling Coordinator/Dispatcher

Hanna Interpreting Services LLC; Spring Valley (CA); Hybrid; USD 50,000 - 70,000; Full time

Job summary

Hanna Interpreting Services LLC in California is seeking a Scheduling and Dispatch Coordinator who will serve as the operational hub of our language service provider, ensuring the seamless delivery of interpretation and translation services. You will match client requests with the most qualified linguists across subject matters.

The role emphasizes strong organizational and communication skills, adaptability under pressure, a passion for languages, and a collaborative mindset to improve

Qualifications

• Ability to multitask in a fast-paced environment.
• Clear, professional communication with interpreters, clients and teams.
• Maintain composure and professionalism under pressure.
• Passion for languages and cross-cultural understanding.
• Experience in interpreter coordination or dispatch is a plus.

Responsibilities

• Coordinate interpreters, managing schedules and readiness for assignments.
• Dispatch interpreters to appointments based on expertise and availability.
• Liaise with clients to understand language service needs and ensure a smooth process.
• Tackle logistical challenges and update all parties on changes.
• Collaborate with internal teams to optimize coordination and dispatch systems.

Skills

Strong organizational skills

Excellent communication and people-sk

Adaptability under pressure

Passion for languages and cross‑c文化理解

Experience in interpreter coordination

Job description

Job Summary

The Scheduling and Dispatch Coordinator, reporting to the Scheduling Supervisor, is responsible for serving as the operational hub of our Language Service Provider (LSP), ensuring the seamless delivery of interpretation and translation services. This role is responsible for the complex "logistical puzzle" of matching client requests with the most qualified linguists across subject matters.

Duties and Responsibilities

• Interpreter Coordination: Manage a team of skilled interpreters, maintaining their schedules, ensuring their readiness for assignments, and supporting them throughout the process.
• Dispatch Excellence: Efficiently assign interpreters to appointments based on their expertise, location, and availability while juggling time-sensitive demands.
• Client Communication: Liaise with clients to understand their language service needs and ensure a smooth interpretation process, while providing exceptional customer service.
• Problem Solving: Tackle logistical challenges head-on, adapting to last-minute changes and ensuring that all parties are well-informed and comfortable with the revised arrangements.
• Continuous Improvement: Collaborate with internal teams to identify areas for process optimization and contribute to the enhancement of our interpreter coordination and dispatch systems.

Skills and Qualifications

• Strong organizational skills with the ability to multitask and thrive in a fast-paced environment.
• Exceptional communication and interpersonal abilities to interact effectively with interpreters, clients, and internal teams.
• Adaptability and composure under pressure, ensuring a high level of professionalism in all situations.
• A passion for languages, cross-cultural understanding, and an eagerness to make a positive impact.
• Previous experience in interpreter coordination, dispatch, or related fields is a plus, but not mandatory for candidates with the right attitude and aptitude.