Scheduling Coordinator — Construction & Energy Projects

Generator Supercenter; Wheeling (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

Generator Supercenter in Wheeling, IL is seeking a Scheduling Coordinator to support construction and energy projects. The role involves managing daily schedules, coordinating materials, tracking progress, and supporting subcontractor and permit workflows with field teams and vendors.

You'll work closely with superintendents and project managers to ensure on-time completion, accurate documentation, and effective communication across stakeholders in a fast-paced environment.

Qualifications

• High school diploma or GED required; associate degree or trade certification a plus.
• Experience in scheduling, construction coordination, project administration, or electrical service coordination.
• Familiarity with electrical systems (AC/DC) preferred.
• Strong proficiency with MS Office: Excel, Word, Outlook, Project.
• Experience with work order systems and documentation control tools.
• Excellent communication, organization and multitasking skills.
• Detail-oriented with ability to meet deadlines in a fast-paced environment.
• Self-starter with strong interpersonal skills.
• Experience coordinating with subcontractors, vendors and inspectors.

Responsibilities

• Create and maintain daily and weekly construction and installation schedules.
• Coordinate subcontractor activities and material deliveries to align with project timelines.
• Schedule inspections, permitting appointments, and commissioning activities.
• Monitor project progress and adjust schedules to meet deadlines.
• Set up new jobs and ensure proper documentation is uploaded and maintained.
• Assist in preparing change orders, payment applications, and subcontractor agreements.
• Ensure site documentation, permits, and punch lists are up to date and completed.
• Help manage close-out procedures for completed projects, including permit resolution and punch list sign-off.
• Act as liaison between field crews, project managers, subcontractors, and clients.
• Participate in regular project meetings to review progress and resolve scheduling conflicts.
• Maintain clear, professional communication with all stakeholders.
• Support vendor negotiations and assist with estimating during bids.
• Provide administrative support to project and construction teams.

Skills

Scheduling coordination

Construction coordination

Project administration

Electrical service coordination

Electrical systems (AC/DC)

Work order systems

Documentation control tools

Communication

Organization

Multitasking

Attention to detail

Interpersonal skills

Subcontractors/vendors/inspectors

Generator installation knowledge

Construction industry experience (ENER

Permitting and inspection coordination

Education

High school diploma or GED, associate degree a plus

Tools

Excel

Word

Outlook

Microsoft Project

Job description

Generator Supercenter in Wheeling, IL is seeking a Scheduling Coordinator to support construction and energy projects. The role involves managing daily schedules, coordinating materials, tracking progress, and supporting subcontractor and permit workflows with field teams and vendors.

You'll work closely with superintendents and project managers to ensure on-time completion, accurate documentation, and effective communication across stakeholders in a fast-paced environment.