Scheduling & Catalog Specialist — Campus Operations

Northern Kentucky University

Cold Spring (KY)

On-site

USD 45,000 - 60,000

Full time

8 days ago

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Job summary

Northern Kentucky University seeks a Coordinator, Scheduling/Catalog to manage class scheduling, room bookings, and the undergraduate catalog publication. The role involves coordinating with academic and administrative units, supporting the Registrar'sOffice, and leading training for campus staff.

Key duties include maintaining course sections in SAP/Ad Astra, resolving room conflicts, and generating reports to optimize space and schedules.

Qualifications

Bachelor's degree and 2 years of related experience.
Proficient in Microsoft Office Suite.
Experience with SAP and related collegiate studies, plus reporting tools.
Strong attention to detail.
Experience with training or public speaking is preferred; strong communication skills required.
Good customer rapport skills.

Responsibilities

Course section maintenance in SAP and Ad Astra; enters/updates course sections; assigns classrooms; assists departments with event planning issues; conducts training sessions for new personnel.
Event Scheduling: approves classroom space for non-academic events; maintains rooms in SAP and Ad Astra; resolves scheduling conflicts.
Reporting: runs regular SAP/Ad Astra reports; creates utilization and conflict reports; uses Crystal Reports for detailed data; analyzes schedules to streamline processes; performs optimization runs.
Catalog Coordination: serves as undergraduate catalog coordinator; reviews content for accuracy; coordinates with departments; supports curricular processes; publishes catalog.
Final approver/editor for catalog changes; publishes catalog annually.