Academic Secretary & Operations Coordinator

Northern Kentucky University; Highland Heights (KY); Hybrid; USD 35,000 - 52,000; Full time

Job summary

Northern Kentucky University is seeking an Academic Secretary to maintain the Upward Bound Program's electronic and paper records, reconcile monthly program accounts, and publish newsletters, brochures, and grant materials. This role serves as the receptionist, handles program communications, and updates social media weekly to support daily operations.

Responsibilities include initiating personnel hire paperwork, managing purchases with Workday, keeping a robust filing system, assisting with

Qualifications

• High School Diploma or GED required; some college to a college degree preferred.
• Two years of related work or experience is preferred.

Responsibilities

• Initiate paperwork for ensuring personnel hires, purchasing supplies and equipment, travel authorizations.
• Use Workday for these processes.
• Reconcile the program's purchases and record-keeping (stipends, credit cards, etc).
• Update the program's database and improve the program's documents.
• Maintain filing system in hard copy and electronic forms.
• Assist Program Director in preparation for budget and federal annual reporting processes.
• Assist with auditing processes and tracking alumni.
• Check and respond to emails about program updates.
• Maintain calendars for staff members and help with initiation of activities for the program.
• Occasionally make reservations on and off campus.
• Create infographics for the Program for social media posts and publications.

Skills

Record keeping

Data entry

Microsoft Office

Customer service

Education

High School Diploma or GED

College coursework preferred

Tools

Workday

Job description

Northern Kentucky University is seeking an Academic Secretary to maintain the Upward Bound Program's electronic and paper records, reconcile monthly program accounts, and publish newsletters, brochures, and grant materials. This role serves as the receptionist, handles program communications, and updates social media weekly to support daily operations.

Responsibilities include initiating personnel hire paperwork, managing purchases with Workday, keeping a robust filing system, assisting with