Coordinator, Scheduling/Catalog

Northern Kentucky University; United States; On-site; USD 52,000 - 78,000; Full time

Job summary

Northern Kentucky University is seeking a Coordinator, Scheduling/Catalog to manage class scheduling, room bookings, and the undergraduate catalog. The role collaborates with academic and administrative departments to ensure accurate scheduling data and timely catalog publication.

The position supports the Assistant Registrar and helps streamline event planning processes, while providing training and user support across campus.

Qualifications

• Bachelor's degree and 2 years of related experience.
• Proficiency with Microsoft Office Suite.
• Experience with SAP and Ad Astra; reporting tools.
• Strong attention to detail.
• Public speaking/training preferred; strong communication skills.
• Good customer rapport.

Responsibilities

• Course scheduling: enters/updates course sections in SAP/Ad Astra; assigns classrooms; trains new staff on event planning tools.
• Event scheduling: approves classroom space for non-academic events; maintains rooms; resolves conflicts.
• Reporting: runs reports in SAP/Ad Astra; uses Crystal Reports for analytics; reviews cycles to streamline processes.
• Catalog coordination and publication: serves as undergraduate catalog coordinator; reviews content; publishes the catalog annually.

Skills

Attention to detail

Public speaking

Communication skills

Customer rapport

Education

Bachelor's degree

Tools

SAP

Ad Astra

Crystal Reports

Microsoft Office Suite

Job description

Position Title: Coordinator, Scheduling/Catalog

Position Type: Regular

About the Role

To advance the focus on student success, this position will be responsible for coordination of class scheduling, booking rooms for courses, and university-wide events within SAP and Ad Astra (room scheduling software). This position is responsible for the creation and maintenance of the University's undergraduate catalog that is published annually. Collaboration with academic and administrative departments across the university is vital. This position will assist the Assistant Registrar of Systems, as well as any additional duties assigned by Office of the University Registrar administration.

• Course section maintenance in SAP and Ad Astra: Enters and updates Course Sections in SAP and Ad Astra submitted through Event Planning Add/Change/Cancel forms daily. Assigns classroom space to sections. Assist academic departments with issues in entering section through the event planning applications. Disperses communication throughout campus community in regards to schedule building and items that require action. Conducts training sessions for new personnel across the campus that will be working within Event Planning
• Event Scheduling: Approves classroom space for non academic events through Ad Astra. Maintains rooms and buildings contained within SAP and Astra. Resolves conflicts with events
• Reporting: Runs timely reports from SAP and Ad Astra to ensure that classrooms are assigned to sections and for conflict free room assignments for events. Also provide reports to evaluate room utilization, potential conflicts, and provide meaningful analytics. Utilizes Crystal Reports to provide detailed and customized reports for data within Ad Astra. Reviews reports and surveys cycles of class/event scheduling to continually streamline and simplify processes. Perform optimization runs as required.
• Catalog Coordination and Publication: Serves as the primary catalog coordinator at the undergraduate level. Reviews content for accuracy from university departments. Reviews content for accuracy and facilitates the collaboration with the pertinent university departments and offices; monitors the curricular process; provides support to users of the online catalog. Serves as the final approver and editor for every proposed change in the catalog’s database. Publishes the catalog as required (typically annually).

Position Requirements

• Bachelors degree and 2 years of related experience
• Ability to easily navigate and utilize the Microsoft Office Suite.
• Experience with SAP and relevant work within collegiate studies is preferred, as well as experience with reporting tools.
• Must have strong attention to detail.
• Previous experience with training or public speaking is preferred, while strong communication skills are required.
• Good customer rapport skills needed.

Why Work at Northern Kentucky University

At NKU, our work revolves around three things: opening doors, helping people finish what they start, and connecting learning to real life. Those pillars-Access, Completion, and Career & Community Engagement-arent just strategic-plan wallpaper. They shape how we hire, how we serve students, and how we show up for the region. If you want your work to matter—NKU is a place where you can see your impact every day. Introduce yourself and we'll get in touch if there's a role that seems like a good match.

About NKU

Northern Kentucky University is a public, student-centered institution located just minutes from downtown Cincinnati. Our vision is clear: to be nationally recognized as a student-ready, regionally-engaged university that empowers diverse learners for economic and social mobility. We focus on opening doors, supporting students through graduation, and connecting learning to real opportunity in our region. NKU offers the reach of a comprehensive university with the feel of a close, collaborative campus.