Scheduling & Billing Office Coordinator

Alpine Tree Service; Morristown (NJ); On-site; USD 50,000 - 67,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid time off

Paid holidays

Paid sick time

401(k) with company match

Job summary

Alpine Tree Service is seeking an Office Administrator to be the operational backbone, managing scheduling for the Plant Health Care department, handling client invoicing, and keeping the office running smoothly so field crews can focus on work.

This role rewards organization, accuracy, and clear, professional client communication with reliable billing practices. You’ll collaborate with Sales Arborists, crew leads, and field teams daily.

Qualifications

• 2+ years experience in office administration, operations coordination, or a similar role.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication.
• Proficient with QuickBooks (or equivalent accounting software).
• Comfortable with CRM systems and general office software.
• Ability to manage multiple priorities simultaneously.
• Professional demeanor with clients and team.
• English proficiency.
• Authorized to work in the United States.

Responsibilities

• Scheduling Plant Health Care services and routes for technicians.
• Managing client invoicing, follow up on accounts receivable, and process payments.
• Coordinating with Sales Arborists, Crew Leads, and field crews on scheduling and job updates.
• Managing municipal permits for tree removals.
• Maintaining accurate records in CRM and accounting systems.
• Supporting office operations: supplies, vendor coordination, general administration.
• Communicating with clients on scheduling, payment, and service questions.

Skills

Strong organizational skills

Excellent written and verbal comms

Proficient with QuickBooks

CRM systems experience

Ability to manage multiple priorities

Professional demeanor with clients

English proficiency

Authorized to work in the UnitedStates

Tools

QuickBooks

CRM software

Office suite

Job description

Alpine Tree Service is seeking an Office Administrator to be the operational backbone, managing scheduling for the Plant Health Care department, handling client invoicing, and keeping the office running smoothly so field crews can focus on work.

This role rewards organization, accuracy, and clear, professional client communication with reliable billing practices. You’ll collaborate with Sales Arborists, crew leads, and field teams daily.