Scheduling Analyst

Park Nicollet Methodist Hospital; Saint Louis Park (MN); On-site; USD 42,000 - 64,000; Full time

Job summary

Park Nicollet Methodist Hospital is seeking a Staffing Coordinator to uphold FTE structures and maintain key scheduling reports. You will collaborate with leaders to identify coverage and ensure timely scheduling in alignment with union contracts and policies.

The role includes reviewing timecards, adjusting pay codes, and preparing data for bi-weekly payroll processing, while educating unit staff on scheduling and payroll policies.

Qualifications

• Experience with Microsoft Office suite.
• Strong collaboration with leaders and staff.
• Excellent verbal and written communication; attention to detail.

Responsibilities

• Uphold and validate FTE structure using reports like position control, vacation tool, scheduling calculator, absence reports, and education calendar.
• Collaborate with leaders to identify next in line hiring options and maintain balanced staff schedules.
• Review and validate employee timecards for accuracy; adjust codes and premium pay; finalize for payroll bi-weekly.

Skills

Microsoft Office

Team player

Communication skills

Detail oriented

Fast learner

Adaptable

Analytical skills

Initiative

MS Outlook

Word

Excel

PowerPoint

Payroll software

Scheduling software

Administrative tools

Telephone/Printer/Scanner

Education

Bachelor's degree preferred

2 years staffing or scheduling experience in hospital/clinic

Tools

Automated Payroll software

Automated Scheduling Software

Job description

Methodist Hospital is looking to hire a staffing coordinator to join our team! Come join us as a Partner for Good and help us make an impact on the care and experience that our patients and their families receive every day.

Position Summary:

Uphold and validate the FTE structure of unit by utilizing and maintaining several reports including; the position control report, vacation granting tool, weekend scheduling calculator, absentee reports, seniority reports and the education calendar. This role is responsible for collaborating with leaders, identifying next in line hiring options, creating and maintaining balanced employee schedules to ensure staffing needs are met. Schedules must be completed in a timely manner, ensuring guidelines, polices, and respective union contracts rules are met. This position is responsible for employee timecards; employee timecards are thoroughly reviewed for accuracy, validating edits from employees, verifying codes are correct, adjusting premium pay, moving worked time into correct durations and adding missed information prior to final unit leader approval bi-weekly for payroll processing. This position is considered frontline staff, to assist in education of unit employees and leadership with scheduling and payroll policies and processes for both non contract and union contract employees. Must maintain positive relationships with leaders and staff while fostering a positive team culture based on core values of excellence, compassion, partnership, and integrity.

Work Schedule:

1.0 FTE, Monday-Friday, Days

Required Qualifications:

• Experience with Microsoft Office
• Ability to work well in a team environment
• Strong communication skills; verbal and written
• Attention to detail and a high level of accuracy
• Ability to quickly learn new skills in different technology systems
• Adaptable to work in a fast-paced continuously changing environment
• Strong analytical skills
• High degree of initiative; ability to prioritize, organize, plan, and follow through on multiple projects sometimes simultaneously while meeting deadlines
• Personal Computer
• Microsoft Outlook, Word, Excel, Power Point
• Automated Payroll software
• Automated Scheduling Software
• Telephone, Printer/Copier/Scanner

Preferred Qualifications:

• Bachelor's degree preferred or 2 years staffing or scheduling experience in a hospital environment or clinic
• Previous timecard automated systems desired