Scheduling Analyst

HealthPartners; Saint Louis Park (MN); On-site; USD 48,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Retirement program

Tuition reimbursement

Employee assistance program

Onsite clinic

Job summary

Methodist Hospital seeks a staffing coordinator to uphold its FTE structure and manage staffing schedules. You will work with leaders to identify staffing options, ensure union contract rules are met, and handle timecards for payroll processing on a bi-weekly cycle.

The role requires strong Microsoft Office skills, teamwork, attention to detail, and the ability to learn new systems in a fast-paced environment. Monday–Friday, 1.0 FTE, day shift.

Qualifications

• Must have experience with Microsoft Office and be able to use multiple tech systems.
• Strong teamwork and communication skills with high attention to detail.
• Ability to learn new systems quickly and handle fast-paced environment.
• Initiative to manage priorities and meet deadlines across projects.

Responsibilities

• Maintain FTE structure by using reports and calendars.
• Collaborate with leaders to identify staffing options and schedule staffing.
• Review and approve timecards, validate codes, adjust premium pay, and prepare payroll bi-weekly.

Skills

Teamwork

Communication

Attention to detail

Time management

Analytical skills

Initiative

Multitasking

Adaptability

Learning ability

Microsoft Office

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Automated Payroll software

Automated Scheduling Software

Telephone

Printer/Copier/Scanner

Education

Bachelor’s degree preferred or 2 years staffing or scheduling experience in a hospital environment or clinic

Tools

Microsoft Office

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Automated Payroll software

Automated Scheduling Software

Telephone

Printer/Copier/Scanner

Job description

Methodist Hospital is looking to hire a staffing coordinator to join our team! Come join us as a Partner for Good and help us make an impact on the care and experience that our patients and their families receive every day.

Position Summary:

Uphold and validate the FTE structure of unit by utilizing and maintaining several reports including; the position control report, vacation granting tool, weekend scheduling calculator, absentee reports, seniority reports and the education calendar. This role is responsible for collaborating with leaders, identifying next in line hiring options, creating and maintaining balanced employee schedules to ensure staffing needs are met. Schedules must be completed in a timely manner, ensuring guidelines, polices, and respective union contracts rules are met. This position is responsible for employee timecards; employee timecards are thoroughly reviewed for accuracy, validating edits from employees, verifying codes are correct, adjusting premium pay, moving worked time into correct durations and adding missed information prior to final unit leader approval bi-weekly for payroll processing. This position is considered frontline staff, to assist in education of unit employees and leadership with scheduling and payroll policies and processes for both non contract and union contract employees. Must maintain positive relationships with leaders and staff while fostering a positive team culture based on core values of excellence, compassion, partnership, and integrity.

Work Schedule: 1.0 FTE, Monday-Friday, Days

Required Qualifications:

• Experience with Microsoft Office
• Ability to work well in a team environment
• Strong communication skills; verbal and written
• Attention to detail and a high level of accuracy
• Ability to quickly learn new skills in different technology systems
• Adaptable to work in a fast-paced continuously changing environment
• Strong analytical skills
• High degree of initiative; ability to prioritize, organize, plan, and follow through on multiple projects sometimes simultaneously while meeting deadlines
• Personal Computer
• Microsoft Outlook, Word, Excel, Power Point
• Automated Payroll software
• Automated Scheduling Software
• Telephone, Printer/Copier/Scanner

Preferred Qualifications:

• Bachelor’s degree preferred or 2 years staffing or scheduling experience in a hospital environment or clinic
• Previous timecard automated systems desired
• Customer service experience with strong oral/written communication and interpersonal skills

Benefits:

Park Nicollet offers a competitive benefits package (for eligible positions) that includes medical insurance, dental insurance, a retirement program, time away from work, insurance options, tuition reimbursement, an employee assistance program, onsite clinic and much more!