Scheduling Analyst

Park Nicollet Health Services; Saint Louis Park (MN); On-site; USD 42,000 - 63,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Retirement program

Time away from work

Tuition reimbursement

Employee assistance program

Onsite clinic

Job summary

Methodist Hospital in Minnesota is seeking a staffing coordinator to maintain unit FTE structures, manage schedules, and ensure payroll accuracy. You will work with leaders to identify staffing options and keep schedules aligned with policies and union contracts.

This frontline role emphasizes teamwork, timely processing of timecards, and using automated payroll and scheduling software to support non-contract and union staff, fostering a positive, compliant work environment.

Qualifications

• Experience with Microsoft Office and payroll/scheduling software.
• Strong written and verbal communication skills.
• Detail-oriented with high accuracy.
• Ability to learn new technology systems quickly.
• Able to work well in a fast-paced hospital environment.
• Proactive, organized, and able to manage multiple projects.

Responsibilities

• Maintain and validate unit FTE structure using reports.
• Collaborate with leaders to plan staffing and scheduling.
• Process employee timecards and ensure code accuracy.
• Review and adjust premium pay and missed data pre-payroll.
• Educate staff on scheduling and payroll policies; support union rules.

Skills

Experience with Microsoft Office

Teamwork

Communication skills

Attention to detail

Learning new skills quickly

Adaptability

Analytical skills

Initiative and time management

Education

Bachelor’s degree preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Automated Payroll software

Automated Scheduling Software

Telephone/Printer/Copier/Scanner

Payroll systems

Job description

Job Description

Methodist Hospital is looking to hire a staffing coordinator to join our team! Come join us as a Partner for Good and help us make an impact on the care and experience that our patients and their families receive every day.

Job Description

Methodist Hospital is looking to hire a staffing coordinator to join our team! Come join us as a Partner for Good and help us make an impact on the care and experience that our patients and their families receive every day.

Position Summary

Uphold and validate the FTE structure of unit by utilizing and maintaining several reports including; the position control report, vacation granting tool, weekend scheduling calculator, absentee reports, seniority reports and the education calendar. This role is responsible for collaborating with leaders, identifying next in line hiring options, creating and maintaining balanced employee schedules to ensure staffing needs are met. Schedules must be completed in a timely manner, ensuring guidelines, polices, and respective union contracts rules are met. This position is responsible for employee timecards; employee timecards are thoroughly reviewed for accuracy, validating edits from employees, verifying codes are correct, adjusting premium pay, moving worked time into correct durations and adding missed information prior to final unit leader approval bi-weekly for payroll processing. This position is considered frontline staff, to assist in education of unit employees and leadership with scheduling and payroll policies and processes for both non contract and union contract employees. Must maintain positive relationships with leaders and staff while fostering a positive team culture based on core values of excellence, compassion, partnership, and integrity.

Work Schedule:

1.0 FTE, Monday-Friday, Days

Required Qualifications

• Experience with Microsoft Office
• Ability to work well in a team environment
• Strong communication skills; verbal and written
• Attention to detail and a high level of accuracy
• Ability to quickly learn new skills in different technology systems
• Adaptable to work in a fast-paced continuously changing environment
• Strong analytical skills
• High degree of initiative; ability to prioritize, organize, plan, and follow through on multiple projects sometimes simultaneously while meeting deadlines
• Personal Computer
• Microsoft Outlook, Word, Excel, Power Point
• Automated Payroll software
• Automated Scheduling Software
• Telephone, Printer/Copier/Scanner

Preferred Qualifications

• Bachelor’s degree preferred or 2 years staffing or scheduling experience in a hospital environment or clinic
• Previous timecard automated systems desired
• Customer service experience with strong oral/written communication and interpersonal skills

Benefits

Park Nicollet offers a competitive benefits package (for eligible positions) that includes medical insurance, dental insurance, a retirement program, time away from work, insurance options, tuition reimbursement, an employee assistance program, onsite clinic and much more!