Scheduler II

The Christ Hospital; United States; On-site; USD 25,000 - 36,000; Full time

Job summary

The Christ Hospital in the United States is seeking a detail-oriented Medical Scheduler to coordinate patient care activities and streamline information flow between physicians, patients, and referring physicians.

Responsibilities include daily scheduling for patients and physicians, handling referrals, preparing records for tests, and supporting the clinical team. Requires 2 years in a medical office and 1 year scheduling, with strong Microsoft Office skills and confidentiality.

Qualifications

• 2 years medical office experience and 1 year scheduling experience required.
• High School Diploma or equivalent required; Associate degree or Medical Secretary certification preferred.
• Excellent organization and communication skills; ability to multi-task and maintain confidentiality.

Responsibilities

• Schedules patient care activity in the office and facilitates flow of information between physician, patient, and referring physician.
• Manages daily patient and physician scheduling using systems for labs, diagnostic tests, and scheduling.
• Provides clerical support to the clinical team; handles records, films, and preparation of daily schedules.
• Answers telephone and makes daily patient, physician, and other calls; takes minutes for meetings.
• Coordinates meetings and travel for physicians; opens and sorts mail; handles deposits and cash drawer.
• Verifies referrals and performs pre-certifications as appropriate; acts as Super User for Electronic Medical Record.

Skills

organization

communication

multi-tasking

confidentiality

Education

High School Diploma or equivalent

Associate degree or Medical Secretary Certification preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Schedules patient care activity in the office and facilitates flow of information between physician, patient, and the referring physician.

Manages daily patient and physician scheduling using appropriate systems for ordering of labs, diagnostic test orders and scheduling. Provides clerical support to clinical team. Obtains records, films, etc. in preparation of daily schedule. Assignments may be of a confidential manner and require judgment and discretion at all times.

Answers telephone makes daily patient, physician and other phone calls. Transcribes, distributes and files correspondence and administrative documents. Coordinates meeting plans and travel arrangements for physician. Attend and take minutes for meetings. Opens and sorts mail. Order Supplies as needed.

Checks out patients, answers questions, schedules follow-up appointments or testing, collect co-pays.

Verifies referrals and performs pre-certifications as appropriate. Manages and updates to volumes of patient care policies. Assist with training of new schedulers.

Maintains cash drawer, reconciles balances, prepares deposits by completing deposit slips, may take deposits to the bank, batches fee tickets, checks for their accuracy and completion, completes batch header documentation, and submits batches to CBO daily.

May act as Super User for Electronic Medical Record.

All other duties as assigned.

Education

High School Diploma or equivalent required, Associates degree or Medical Secretary Certification preferred.

Years Of Experience

2 years medical office experience and 1-year prior scheduling experience required. Administrative or secretarial experience preferred.

Required Skills And Knowledge

copier, fax, telephone system, postage equipment, and computer skills (Microsoft Outlook, Word, and Excel). Excellent organization and communication skills required. Must be able to multi-task and maintain confidentiality.