Scheduler

The Christ College; Mason (OH); On-site; USD 32,000 - 42,000; Full time

Job summary

The Christ College is seeking a front desk/clinic scheduling clerk to manage daily patient and physician scheduling, verify insurance, and assist with front office duties. The role emphasizes confidentiality and efficient use of our Practice Management and EMR systems.

You will handle calls, greet visitors, collect co-pays, and ensure accurate data entry while maintaining a courteous, professional demeanor in a busy medical office environment.

Qualifications

• High School Diploma or equivalent required.
• 1–3 years of customer service experience; medical office scheduling preferred.
• Knowledge of HIPAA privacy requirements and confidentiality.

Responsibilities

• Answers phone and directs calls to appropriate staff.
• Schedules daily patient, physician, and other appointments to optimize time and satisfaction.
• Greet visitors, handle check-in/check-out, and verify insurance coverage details.
• Collects co-pays and balances, records payments and signatures per guidelines.
• Maintains front office area and manages various work queues in EMR.
• Pre-certifications, referrals, and correspondence processing as needed.

Skills

Verbal skills

Customer service

Microsoft Outlook

Microsoft Word

Microsoft Excel

HIPAA knowledge

Scheduling

Phone system

Confidentiality

Data entry

Education

High School Diploma

Tools

EMR

Practice Management System

Job description

Job Description

Manages daily patient and physician scheduling using Practice Management system for ordering of labs, diagnostic test orders and scheduling doctor's visits, follow-up appointments and hospital procedures and surgeries as needed. Schedules appointments in order to optimize patient satisfaction, provider time and treatment room utilization. Confirms appointments and scans orders into Electronic Medical Record (EMR). Assignments may be of a confidential manner and require judgment and discretion at all times.

Responsibilities

Answers telephone and directs calls to appropriate staff, makes daily patient, physician and other phone calls. Receives and routes messages, correspondence and administrative documents to the appropriate staff. Performs phone system/answering service functions. Manages the physician's outlook calendar as needed.

Greets visitors and patients. Preforms patient check-in and check-out including full registration when necessary including determining all insurance coverage's as primary, secondary, tertiary, etc. and completing required paperwork for all appropriate patients. Responds to patient, prospective patient, drug reps and visitor inquiries in a courteous manner. Collects co-pays and outstanding balances. Obtains, records, and updates personal and financial patient information and signatures from Patients as determined by Medicare, State and Federal guidelines. Must stay abreast of current insurance rules and policies.

Maintains cash drawer, logs co-pays and other payments, reconciles balances. May prepare and reconcile deposit slip.

Verifies referrals and performs pre-certifications as appropriate. Types, mails, faxes correspondence as needed including sending patient letters, new patient paperwork, etc. Manages various work queues in EMR as needed.

Orders office supplies and maintains front office and reception area cleanliness.

All other clerical duties as assigned.

Qualifications

EDUCATION: High School Diploma or equivalent.

YEARS OF EXPERIENCE: One to three years' experience Customer Service required. Medical office experience and 1-year prior scheduling experience preferred.

REQUIRED SKILLS AND KNOWLEDGE: Copier, fax, telephone system, postage equipment, and computer skills (Microsoft Outlook, Word, and Excel) required. Must be able to multi-task and maintain confidentiality. Must pass skills assessment tests and have the following skills:

1. Strong verbal and social skills to facilitate working respectfully with patients, physicians, visitors, co-workers, and drug reps in person or by telephone. Excellent customer service skills.
2. Excellent computer skills in order to utilize Electronic Medical Records systems to find and print records and to scan new records into the system and to utilize the Practice Management System to find whether or not a patient has been seen by this practice, to enter registration data, to scan insurance cards or other identification.
3. Knowledge of health insurance coverage, requirements.
4. Ability to make change if co-pays are collected, to post, and to balance the log sheet (basic math).
5. Analytical skills required to make decisions based on the facility and clinical situation at hand.
6. Knowledge of and compliance with HIPAA privacy requirements.