Scheduler

United States Senate; Washington (District of Columbia); On-site; USD 60,000 - 90,000; Full time

Job summary

United States Senate is seeking an experienced Scheduler to support the Senator’s daily schedule in Washington, DC. The role requires coordinating travel and events, anticipating conflicts, and serving as a key point of contact for scheduling matters with constituents and officials.

Ideal candidates have 2–4 years of scheduling experience, excellent organizational skills, and a flexible availability to work nights and weekends as needed.

Qualifications

• 2–4 years of relevant scheduling experience.
• Strong organizational skills with attention to detail.
• Ability to handle multiple priorities and adapt under pressure.
• Professional demeanor with internal and external stakeholders.
• Valid driver’s license and clean driving record.

Responsibilities

• Drafting, maintaining, and executing the daily schedule in D.C. with preparatory materials.
• Coordinating travel and logistics for the D.C. schedule, meetings, and events.
• Anticipating conflicts and changes, and resolving them proactively.
• Serve as primary point of contact for D.C. scheduling with constituents, officials, agencies, and advocacy groups.
• Manage and evaluate scheduling requests in coordination with Scheduling team and senior staff.
• Backup driver and body person for the Senator as needed, including nights and weekends.
• Provide administrative support to the Director of Scheduling & Operations and assist with special projects.

Skills

Scheduling

Travel coordination

Event planning

Communications

Logistics

Driver

Job description

Northeast Democratic Senator is seeking an experienced Scheduler with immediate availability. The Scheduler will report to the Director of Scheduling & Operations and work alongside the Special Assistant and Scheduling Assistant to plan and execute the Senator’s daily schedule.

Key responsibilities include:

• Drafting, maintaining, and executing the Senator’s daily schedule in D.C., ensuring that all schedule details and preparatory materials are accurate and complete.
• Coordinating travel and logistics for the Senator’s D.C. schedule, meetings, and events.
• Anticipating scheduling conflicts, logistical challenges, and last-minute changes, and working proactively to resolve them.
• Serving as a primary point of contact for D.C. scheduling matters with outside stakeholders, including constituents, elected officials, government agencies, and advocacy organizations.
• Managing and evaluating incoming invitations and scheduling requests in coordination with the Scheduling team, senior personal office staff, and senior committee staff.
• Serving as a backup driver and body person for the Senator as needed, including on nights and weekends.
• Providing administrative support to the Director of Scheduling & Operations and assisting with special projects and other needs as assigned.

Strong candidates will possess the following qualifications:

• 2-4 years of relevant scheduling experience. This is not an entry-level position.
• Exceptional organizational skills and attention to detail, with the ability to manage multiple competing priorities.
• Strong problem-solving skills and the ability to anticipate needs, adapt quickly to changing circumstances, and remain calm under pressure.
• A friendly, professional, and collaborative demeanor when interacting with the Senator, colleagues, constituents, and external stakeholders.
• Sound judgment and the ability to handle sensitive and confidential information with discretion.
• A valid driver’s license and a clean driving record for occasional driving needs.
• Due to the variability of the Senate schedule, the ability to work long and unpredictable hours, including nights and weekends, on a regular basis.

The Senator’s office is an equal-opportunity employer. The office does not discriminate on the basis of an individual’s race, color, religion, gender, sexual orientation, gender identity, national origin, age, genetic information, disability, or uniformed service. The office is committed to inclusion and encourages all individuals from all backgrounds to apply.